Academic Procedures

  • Academic Standing (pg. 77 Online 2016-2017 Undergraduate Catalog)
    • Classification of Students
      • Freshman: fewer than 30 semester hours of credit.
      • Sophomore: at least 30 hours of credit, but fewer than 60 semesters hours.
      • Junior: at least 60 hours of credit, but fewer than 90 semester hours.
      • Senior: at least 90 semester hours of credit.
  • Attendance (pg. 74 Online 2016-2017 Undergraduate Catalog or pg. 56 Online 2015-2017 Graduate Catalog)
    • A vital part of every student's education is regular attendance of class meetings.
  • Credit Hour Definition
    • Texas A&M University-Kingsville defines a credit hour in accordance with federal regulation, the Texas Administrative Code, and standards set by the Southern Association of Colleges and Schools (SACS). The university has procedures in place that conform to accepted practices for determining the amount and level of credit awarded for courses regardless of format or mode of delivery, including but not limited to, self-paced, online, hybrid, laboratory, seminar, internships, and lecture.
    • The minimum amount of time for a one-credit hour course per semester equals 50 minutes per week for 15 weeks of engaged learning plus one week for final examinations or other methods of assessment. A credit hour is an amount of work represented by intended learning outcomes and verified by evidence of student achievement, for the various modes of instruction offered at Texas A&M University-Kingsville. Therefore, a 3 semester-credit-hour course contains at least 45 hours of engaged learning time (i.e. instruction/student engagement/educational experience).
    • The University has a formal faculty review process (undergraduate/graduate curriculum committees at department/unit, college and university levels) to ensure that the amount and level of credit awarded for the undergraduate and graduate courses are compatible with sound academic practice in the given field. Non-traditional courses (hybrid, online, shortened semester) that do not meet the face-to-face contact hour requirements, may be offered after the completion of a comprehensive formal faculty review to determine the equivalent learning outcomes of traditionally delivered courses (face-to-face). Delivery methods, measurements of student work, academic calendars, disciplines, and degree levels are taken into consideration in determining the amount of work the learning outcomes will involve.
  • Grade Point Average (GPA) (pg. 77 Online 2016-2017 Undergraduate Catalog or pg. 58 Online 2015-2017 Graduate Catalog)
    • The grade point average accumulated on the permanent record of a student at A&M-Kingsville will be based on course and grade points earned by a student on work taken at this university. Transfer courses will be accepted as credit only. Such credit may be used for fulfilling degree requirement and graduation requirements. (For information on specific college admission, certification and graduation requirements, refer to the appropriate section of this catalog.)
    • A student's grade average on this university's work is expressed in grade points. Each semester hour of A counts four points, B three points, two points, D one point and F zero points. The cumulative, or overall, grade point average (GPA) is computed by dividing the total quality POINTS earned by the total number of quality hours (GPA HRS). Transferred and credit only hours are not computed in the cumulative A&M-Kingsville grade point average. Passed Hours are credits where a passing grade was earned (including courses graded as credit (CR) only. 
    • You can calculate your GPA here.
  • Grade Information (pg. 75 Online 2016-2017 Undergraduate Catalog or pg. 58 Online 2015-2017 Graduate Catalog)
    • A - Excellent 90-100.
    • B - Good 80-89.
    • C - Average 70-79.
    • D - Passing 60-69.
    • F - Failure below 60.
    • I - Incomplete: given to a student who is passing but has not completed a term paper, examination or other required work.
    • Q - Dropped: given when a student has officially dropped or withdrawn from the university before or on the date indicated on the official university calendar for an automatic Q, regardless of student's standing in class.
    • QE - Dropped: given when a student impacted by SB1231 has officially dropped a course and extenuating circumstances are involved.
    • QF - Dropped: given when a student impacted by SB1231 has officially dropped a course after the date indicated on the official university calendar for an automatic Q that is not passing or has accumulated six QI grades.
    • QI - Dropped: given when a student impacted by SB1231 has officially dropped a course on or before the date indicated on the official university calendar for an automatic Q.
    • S - Satisfactory
    • U - Unsatisfactory
    • X - No grade posted by instructor.
  • Graduating with Honors (pg. 84 Online 2016-2017 Undergraduate Catalog)
    • A grade point average of 3.8 is the minimum for graduation Summa Cum Laude (with highest honors);
    • A grade point average of 3.6 or higher but less than 3.8 will merit Magna Cum Laude (with high honors);
    • A grade point average of 3.4 or higher but less than 3.6 will merit Cum Laude (with honors).
    • Grade point averages are not rounded up to achieve these figures.
  • Holds (pg. 78 Online 2016-2017 Undergraduate Catalog or pg. 60 Online 2015-2017 Graduate Catalog)
    • All students, including continuing education students, should clear any holds they have on their records immediately. Failure to clear a hold causes delays and inconvenience when trying to obtain copies of transcripts through the mail or in person. Since a hold on the record may affect a student from obtaining/viewing grades at the end of the semester, students should be sure they do not have any hold before final examinations start. Students with a registration hold on their record will not be permitted to register.
  • Scholastic Probation and Enforced Withdrawal (pg. 78 Online 2016-2017 Undergraduate Catalog or pg. 59 Online 2015-2017 Graduate Catalog)
    • Scholastic Probation: Students will be placed on scholastic probation any time their cumulative institution grade point average at A&M-Kingsville falls below a 2.0. Such students are required to participate to the fullest in academic support programs and to seek academic advising. Students who have been placed on scholastic probation will be removed from such probation at the conclusion of the semester or summer term at this university when they have achieved a 2.0 cumulative institution grade point average.
    • Enforced Withdrawal: Students who have been placed on scholastic probation, and who fail to achieve the minimum cumulative institution grade point average during the next long semester, will be placed on enforced withdrawal. Students who have been placed on enforced withdrawal may return after an absence of one semester; however, students placed on enforced withdrawal for a third time may return only after an absence of one year. Students who have been placed on enforced withdrawal for a third time must obtain an approval letter from the appropriate college dean. In either case, the required absence period may be shortened or eliminated upon arrival of the college dean and/or associate vice president for student success(students would need to contact his/her academic advisor). Students who remain out for two or more years must submit a readmission application to the Office of Admissions.
  • Withdrawals (pg. 72 Online 2016-2017 Undergraduate Catalog or pg. 56 Online 2015-2017 Graduate Catalog)
    • If a student finds it necessary to withdraw from the university, the student must notify the Office of the Registrar in person and process a written withdrawal form. A student exempt from Senate Bill 1231 who is withdrawing (dropping all active courses) from the university prior to the automatic Q date (see the academic calendar for exact date) of the semester/term will receive an automatic grade of Q in each course being dropped at the time of the withdrawal. In the case the student is subject to Senate Bill 1231, a grade of QE will be awarded in each course. If the student is not passing a course at the time of the withdrawal, a grade of or QF could be awarded.
    • NOTE:  A student wishing to withdraw will need to contact the Office of the Registrar directly to obtain the Request for Withdrawal Form.  Staff members can assist you in making an informed decision; explain the difference between dropping a course and withdrawing; things to think about before withdrawing; implications academically or financially; institution's withdrawal policy; and steps to proceed with withdrawal process.
  • Visiting a Course (pg. 74 Online 2016-2017 Undergraduate Catalog)
    • Any person may request permission of the Office of the Provost and Vice President for Academic Affairs to visit a course. Individual instruction courses are not open to visitors. Visitors do not have the privilege of submitting papers, taking part in class discussions or participating in laboratory or field work. Visitors pay fees according to the published credit hour fee schedule, except that no additional fee will be required of a full-time student. A visitor's name will not be entered on the class rolls or permanent records. The notice of approval of a request to visit a course, properly receipted after fees are paid, will serve as a permit to attend a class.