Texas A&M University-Kingsville


Steinke Physical Education Center - 12/14/12 - 12/15/12

Contact: Norma Jean Flores
Norma.Flores@tamuk.edu or 361/593-3099

October 17, 2012

1.  General Plan.  The Fall 2012 Commencement exercises will be held in the Steinke Physical Education Center on Friday, December 14, 2012.  There will be TWO ceremonies.  One will be at 1:00 p.m. and the other at 4:00 p.m.  Seating will be reserved for degree candidates and faculty; seating of all guests, however, will be on an unreserved, first-come, first-serve basis.

1 p.m.
Agriculture, Natural Resources and Human Sciences
Arts and Sciences

4 p.m.
Business Administration
Education and Human Performance

2. Commencement Day.  Candidates will assemble in the Steinke Physical Education Center ONE hour prior to graduation, Friday, December 14, 2012. There will be NO university-wide rehearsal.  Check with your respective college to determine if a rehearsal is planned.

3.  Caps and Gowns.  Bachelor and master gowns may be purchased at the Texas A&M University-Kingsville Bookstore during regular store hours.  The gowns will be in stock beginning October 15.  Caps and gowns should be purchased no later than 1 MONTH prior to graduation in order to guarantee a proper fitting robe.  If you need to purchase or rent a doctoral gown, contact the Bookstore as soon as possible.  These are made specifically for the individual and therefore take extra time.  Please make sure that you wear dark colored shoes, socks, and/or nylons and that your gown is pressed prior to the graduation ceremony.  If you have any questions, please call 593-2601.

4. DVDs. A video of the commencement will be produced by the staff of the Texas A&M University-Kingsville Radio/Television Unit.  An order table for the DVDs will be set up in the foyer of the SPEC.   You may order one or several DVDs for $20 each, including tax and shipping, prepaid by cash or check.  DVDs will be shipped to your home and should arrive within six weeks.  For further information, you may contact the Radio/Television Office at (361) 593-3489.

5. Photos. Flash Photography is the university’s official photographer.  You will be contacted directly by Flash Photography via postal services or email with proofs of your pictures and an opportunity to order them.  For further information, you may contact the Office of Student Affairs (361) 593-3612.   

6 .  Absolute Deadline for All Grades for Graduation.  All grades for candidates for graduation must be in the Office of the Registrar by 9:00 a.m., on Monday, December 17. Candidates taking courses from other universities must arrange to meet this deadline.  The deans will attempt to notify candidates who fail to complete their degree requirements. Please be available so you can be reached by telephone on Tuesday, December 18, 2012.

7. Diplomas.  Once grades are submitted and graduation verified, diplomas will be available for pick-up in the Javelina Enrollment Services Center, first floor of the Memorial Student Union Building beginning Monday, January 7, 2013 through Friday, January 18. Students must provide photo ID to pick up diploma.

8.  Correspondence Courses.  Any student taking a correspondence course needed for the degree should complete the course and take the final examination no later than November 16, 2012.  If you have any questions, please call 593-2861.

9.  Incomplete Grades or Change of Grades.  Any student who has an I in a course from a previous semester or term is responsible for completing the course by November 16, 2012 and reminding his/her instructor that the final grade must be submitted to the Office of the Registrar by December 17, 2012.  The removal of an I and any other grade changes must be reported by the student to his/her Dean on or before this date. 

10.  Repeated Courses.  All candidates must file a "Request for Adjustment of Repeated Courses" form to update their GPA and grades.  This must be done by December 17, 2012.  This form should be marked "December 14, 2012 Graduation."  Those courses which are  being repeated this semester should also be included so that all changes may be made on your record in time for the final graduation check-out.  If you have any questions call 593-2811.

11.  Thesis and Research Project.  The deadline for filing final and approved copies of all Master’s theses and for having confirmation of completion of research projects in the Graduate Office is November 30, 2012.

12.  Comprehensive Examination for Graduate Students.  Master’s candidates must arrange with their committee chairs to complete their comprehensive examinations in time for a report to be submitted to the Graduate Office no later than November 30, 2012.  If you have any questions, call 593-2808.

13. Fees and Fines.  All library fees or other fines due to the University must be paid before December 14.

14.  In Absentia Graduation.  All candidates are expected to be present to receive their diplomas.  If it is not possible for you to attend the commencement ceremony, your degree can be awarded in absentia provided you notify the Office of the Provost and Vice President for Academic Affairs in writing by December 10 and give sufficient reason for non-attendance.   You may fax your absentia notice to: 361-593-3107.

15. Tuition Rebates for Undergraduate Students.  The state of Texas is providing financial incentives for students who complete their undergraduate degrees by attempting no more than three (3) hours in excess of the minimum number of semester credit hours required for the degree.  Eligibility requirements and application for the rebate are located at  http://www.tamuk.edu/academicaffairs/forms/tuitionrebatecomplete.pdf

The rebate for eligible students is a maximum of $1,000.  To apply for the rebate, please complete the application and submit to your academic dean prior to graduation.

16.  General Property Deposit.  Each student pays a one-time charge of $10 to insure the institution against losses, damages, and breakage in libraries and laboratories.  Texas A&M-Kingsville collects the $10 General Property Deposit the first semester in which a student enrolls.  This is a refundable charge and is available upon request after the student graduates or withdraws, less any loss, damage, or breakage caused by the student.  Application forms and instructions are available in the Business Office.


Rex Gandy, Provost and Vice President
for Academic Affairs      

This page was last updated on: October 23, 2012