Faculty & Staff Resources

Passport Services

Passport Application Requirements


The Office of Global Engagement is an approved Passport Acceptance Facility and is able to provide the following: 

  • Intake and processing of the DS-11: Application For A U.S. Passport
  • Photocopy services for citizenship documentation 
  • Mailing out of the reviewed DS-11 passport application packets to the U.S. Department of State 
However, our office is unable to: 
  • Take required photos for the DS-11 passport application 
  • Print passports at our facility 
  • Take passport appointments for urgent international travel plans 
  • Review or mail DS-82 renewal forms 
  • Receive your passport at our office
  • Receive information regarding the processing status of your passport application

Passport Application Requirements 



  1. DS-11 Application for U.S. Passport: a filled out DS-11 Application for a U.S. Passport form in either black ink or typing in the information prior to printing the pdf version: https://eforms.state.gov/Forms/ds11.pdf NOTE: Do not sign the form until you are instructed to do so by the passport acceptance agent during your appointment.
  2. Evidence of U.S. Citizenship: must be an original or certified, physical copy of one of the following documents: Full validity, undamaged U.S. Passport (expired passports are accepted), U.S. birth certificate that meets the Department of State's requirements, Consular Report of Birth Abroad or Certification of Birth, Certificate of Naturalization, or Certificate of Citizenship. For more information on these documents, please visit: https://travel.state.gov/content/travel/en/passports/how-apply/citizenship-evidence.html 
  3. Photocopy of U.S. Citizenship Evidence: Photocopies of the original evidence being submitted for U.S. Citizenship must be legible, on white 8.5" by 11" standard paper, black and white, and single sided.
  4. Valid Identification Document (ID): You must present physical, government-issued photo identification (ID) if you are over the age of 18 or the parent/guardian identifying an applicant under age 18. For a list of acceptable identification documentation, please visit: https://travel.state.gov/content/travel/en/passports/how-apply/identification.html 
  5. Photocopy of Valid Identification Documentation (ID): Photocopies of the valid identification documents verified at the time of the appointment must include the front (and back, if there is printed information) of each ID presented. Photocopies must be legible, on white 8.5"x11" standard paper, black and white, and single sided.
  6. Passport Photo: One, 2"x2", colored photo taken within the last 6 months and using a white or off-white background without shadows, textures, or lines. Photo must have a clear image of your face with no filters or retouching, no glasses, and not a selfies. For more information about the photo requirements, please visit: https://travel.state.gov/content/travel/en/passports/how-apply/photos.html NOTE: Global Engagement does not offer photo services on-site and you will need to have the required photos ready for submission at the time of your appointment. 
  7. Required Application Fees: Two separate fees will be required when applying for a U.S. Passport - an application fee and an execution fee. Please refer to the 'Passport Fees Breakdown' section for more detailed information regarding this requirement. 
For more information on the necessary requirements to submit a new passport application (DS-11) , please visit: https://travel.state.gov/content/travel/en/passports/need-passport/apply-in-person.html

To calculate the total costs of your passport application fees, please visit the U.S. Department of State's website

Please note, two separate payments must be made as follows:

The DS-11 Application Fee (paid directly to the U.S. Dept. of State): 
  • A required item included in the DS-11 Application packet.
  • Payments must be made by either personal check, traveler's or cashier's check, or money orders to be accepted. 
  • Payments must be made out directly to the U.S. Department of State and includes fees for a new U.S. Passport Book and/or Passport Card and additional fees for any selected optional services such as expedited services, 1-2 day delivery, and/or file search.  
  • Payments must include the first name, middle initial, and last name and the birth date of the applicant must be included in the memo/for
  • section of the check or money order. 
  • If applying as a group or family, each individual will need a separate form of payment, i.e. a family of four are applying, please bring five forms of payment, one for each applicant, and one for the combined second payment.
  • No credit or debit cards, temporary, counter, or business checks, or cash are accepted on behalf of the US Department of State, as stated on their website.

The Execution Fee (paid directly to the Passport Acceptance Facility:

What to Expect Upon Arrival

Check-in at our reception desk in RM 113A, located within Cousins Hall on the Texas A&M University-Kingsville campus, prior to the start of your scheduled appointment time.  

It is recommended to arrive with your paperwork complete to ensure swift service. It takes an Acceptance Agent an average of 20 minutes to review and confirm completeness of the application and documentation. 

The service time of 20 minutes includes the following:

  • Intake and review of the DS-11 Application
  • Verification of required documents and recording identifying information
  • Verifying photo submission 
  • Making necessary copies, if purchased
  • Taking required payments 
  • Administering the passport oath and witnessing the application/guardians signature(s)   


An acceptance facility cannot deny your ability to apply based on evidence submitted that seems insufficient. You will be notified if something appears to be missing or inaccurate at the time of application, and you can decide whether or not to provide or correct based on the agent's suggestion.

The final decision on passport issuance is ultimately up to the US Department of State. In the event that your application is rejected or delayed by the US Department of State, you will receive a letter or email giving you instructions n how to correct the situation, and you will typically have 90 days to provide requested proof. Generally, you can do this on your own and do not need to return to the acceptance facility.