Study Abroad

Faculty Led Programs

Procedures for Students

Step 1: Application Procedures

Begin the application process for your passport, if needed. Great News! OISP is an approved Passport Acceptance Facility and completed Passport Applications with supporting documents can be submitted directly to our office. Passport Services are available Monday-Friday, 9 am - 4 pm and include photo services as well.

To access the digital brochure and initiate the application process to your faculty-led program of interest, you will first need to create a profile in our all-inclusive online platform, Via-TRM

Creating a profile will take no longer than 5 minutes and you will gain access to our study abroad programs digital brochure pages, submit applications to any program of interest, and have the ability to complete all required procedures within the platform, once admitted into a program. You can also directly communicate with our office staff or the faculty leader regarding any questions you may have.

Once you have created your Via-TRM profile and reviewed the digital brochure for your faculty-led program of interest, you will click the "Apply Now" button at the top of the brochure page to initiate the application process. 

For more information, please review the Faculty-Led Program Overview & Application Process handout.  

Step 2: Prior Departure Program Procedures

NOTE: All department/program related correspondence will be sent as messages to a student's Via-TRM profile.   

Once your application has been accepted and you have confirmed your attendance into your selected faculty-led program, your profile will automatically be assigned all the required digital forms that you will need to submit to be able to travel on a university-approved program. 

Each form will have specific deadlines of when they will need to be submitted and automatic reminders will be sent from the Via-TRM system until completed. Please note, once a deadline has passed, you will no longer have an opportunity to access the form which may jeopardize your ability to attend the program. 

Complete required online training sessions and upload certifications to the "FLP Online Trainings" form assigned to your Via-TRM profile.

Instructions on how to complete the trainings will be sent via messages to you in your Via-TRM profile.  

Complete the registration into the associated academic course for the faculty-led program and submit confirmation on the "FLP Academic Course Registration" form assigned to your Via-TRM profile. 

Instructions on how to complete the registration process will be included on the "FLP Academic Course Registration" form. 

Once the charge of tuition & fees for the associated academic course have posted to your student account with Business Services, you will need to make the proper arrangements with that office to ensure no outstanding balance is due prior to your travel with the faculty-led program. University policy prohibits students departing for their faculty-led program with an outstanding balance still owed for that term.  

Please be advised, arrangements only include tuition and fees and do not include costs for the faculty-led program.

Complete the required Pre-Departure Workshop for faculty-led programming assigned to your Via-TRM profile. University policy requires all students traveling on a study abroad program to complete the workshop to meet travel safety standards. 


Review the Foreign Consular Office for programs with international destinations(s) in the faculty-led program for travel information including any VISA, vaccinations and/or other requirements. 



Complete all required payments towards faculty-led program cost by the established deadlines of the payment plan selected on the "FLP Financial Responsibility Agreement" form in your Via-TRM profile. The program cost is required to be paid in full by the established payment plan deadline as per university policy. 

For more information regarding the associated costs for attending a faculty-led program and the program payment options available, please review the Faculty-Led Program Financial Review handout. 


Step 3: On-Site Program Procedures

Depart with faculty-leader and group from the pre-determined starting location of the program to the destined program location(s). Visit the TSA website for travel tips, passenger support and to learn what items can be packed in your carry-on or checked baggage.


Enjoy time in-country! Use #TAMUAbroad or #JavelinasAbroad or tag our accounts when posting photos or videos on social media. If you were selected to be an Ambassador for OISP, please upload all digital images and files to the "FLP Ambassador" form assigned to your Via-TRM profile.


Return with faculty-leader and group back to the departing location and/or official stopping point for the program. Once arrived, the travel portion of your faculty-led program has been completed and you will continue to work with your faculty to finish the associated academic course. It is your responsibility to make sure that you continue to meet all course requirements until the end of the semester. 


Step 4: Returned Program Procedures

Complete the post-program evaluation that will be assigned to your profile in Via-TRM to finalize your attendance in the faculty-led program. 


Texas A&M University- Kingsville is committed to providing an educational and work environment that is conducive to the personal and professional development of each individual student and employee.  TAMUK does not discriminate on a person’s race, color, religion, age, sexual orientation, gender identify, national origin, disability, veteran status or genetic information as defined by federal law, state statutes and system regulations.  These protections extend to employment and admissions decisions.  In addition, TAMUK does not discriminate on the basis of sex in its education programs and activities, including admission and employment, in accordance with Title IX of the Education Amendments of 1972 and its implementing regulations. 

 If you have any questions or concerns related to equal employment opportunity, equal access, affirmative action or requests for disability accommodations, please direct them to the following individual who has been designated as the university’s acting Section 504 and Americans with Disabilities Act Coordinator:

Henry Burgos, Acting Director of Compliance

(361) 593-4758

Lewis Hall, Room 130

700 University Blvd. MSC 221

Kingsville, Texas 78363

The following individual is designated as the university’s Coordinator for Title IX of the Education Amendments of 1972, responsible for inquiries and complaints alleging discrimination in educational programming and access based on sex: 

Tasha Clark, Title IX Coordinator

(361) 593-4758

Lewis Hall, Room 130

700 University Blvd., MSC 221

Kingsville, Texas  78363 or

Questions concerning Title IX may also be directed to the Assistant Secretary for Civil Rights, U.S. Department of Education, Office for Civil Rights, 400 Maryland Avenue, SW Washington, D.C., 20202-1100, 1-800-421-3481,