Procurement Card Services

Welcome

The Procurement Card is a fast, flexible payment method for processing delegated purchases from suppliers that accept MasterCard credit cards. It is a cost-effective method and is a reduction in the cost of processing small orders, including data entry, receiving and invoice submission.

Procurement Card Program

P-Card Billing Cycle Schedule (PDF)

Each month the statement closes on the 3rd, your online allocation and approvals must be completed by the 15th.   If the deadlines fall on a weekend the due date will move to the next business day.

You can allocate throughout the month or wait and do it all at the end, depending on your preference.  However, we suggest that you login one more time after the 5th if you allocate throughout the month to check for late cycle charges that appear after the 3rd and to make sure there have not been fraudulent charges on your account.  Charges can post 3-5 days after purchase.


P-Card Program Forms

  • P-Card Application Form (E-Form)
  • P-Card Agreement Form (PDF)
  • P-Card Business Meal Form (PDF)/(Word)
  • P-Card Missing Receipt (PDF)
  • P-Card Program Guide (PDF)
  • TAMUK Sales Tax Exempt Form (PDF)

P-Card Contacts (pcard@tamuk.edu

Program Coordinator:

Yvonne Tamez (yvonne.tamez@tamuk.edu)

Program Administrators:

Rachel Buentello (rachel.buentello@tamuk.edu)

Sara Robertson (sara.robertson@tamuk.edu)


 Guides:

 

 

FAQs

How do I...

 1.    Get a Procurement Card (P-Card)?

 2.    Allocate my monthly P-Card charges? 

 3.    Setup a delegate to allocate charges?

 4.    Setup or Reset my P-Card PIN?

 5.    Change the limits on a P-Card?

 

1.     Getting a Procurement Card (P-Card)

a.     Submit an application for the procurement card.  Applications can be accessed here.

b.     Take the online training course "Procurement Card Introduction Training."

c.     Forward your completion notification email to procurement@tamuk.edu

  • You will receive a reply email confirming your completion and instructions on how to get your card.      

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2.    Reconciling Monthly P-Card Statements

a.    The cardholder, or their delegate, is responsible for allocating their Citibank statement. Purchases should be reconciled in Concur through Single-Sign-On (SSO) at sso.tamus.edu.

b.    A step-by-step video guide on how to allocate in Concur is available here.

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3.    Setup a delegate to allocate charges

a.    Login to SSO at sso.tamus.edu

b.    Go to Profile --> Profile Settings

c.    Select Expense Delegate from the menu on the left-hand side bar

d.    Click Add

e.    Enter delegate's name or UIN to search by and select from list dropdown list

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4.    Setup or Reset my P-Card PIN

a.    Call Citibank PIN Service line at 877-905-1855.

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5.    Changing the Limits On a P-Card

a.    Requests to change P-Card credit limit(s) must come from your Department Head.

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