Procedures for Students

Like us on Facebook!

Below are the steps a student needs to take to participate in a Faculty-Led Study Abroad Program

Before attending a faculty-led study abroad program, review the steps below in order to participate.

Step 1: Pre-Program Confirmation 

  • Apply for a passport 8-10 months prior to your trip abroad.
  • Set up a small and concise meeting with the professor conducting the trip to receive preliminary approval to attend the program.
  • Attend the Faculty-Led Program Registration Workshop with OISP. Register at OISP Workshop Registration Portal . 
  • Pay the $350 non-refundable program registration fee via online at OISP's Marketplace store. Students will select the payment option for the program costs at that time. 

Step 2: Program Confirmed/Pre-Departure

Please note, all correspondence from OISP will only be sent to official TAMUK student email accounts. 

  • Submit the following documents included in the program packet: 
Form OISP-100, Study Abroad Application
Form OISP-101, Faculty-Led Program Responsibility Agreement 
Form OISP-120, Consent for Use of Picture & Writing
Form OISP-105, TAMUK Faculty-Led Program Withdrawal Policy
Form OISP-140, Liability Waiver
Form OISP-150, Acknowledgement
Form OISP-190, Emergency Notification
Form OISP-200, Scholarship Application if current TAMUK GPA is at or above 2.5 (UG) or 3.0 (G). Deadline for Study Abroad Scholarship Fall awarding is Friday, October 26, 2018.  
  • Complete required online training sessions and submit certifications to OISP. 
  • Register for the Academic Course when available on Blue&Gold. OISP will send an email when registration is open with instructions how to complete this process. 
  • After tuition and fees associated with the faculty-led program have posted to a student's account for with TAMUK Business Office, students will be directed to contact their office directly to discuss payment options. Please be advised, arrangements only include tuition and fees and do not include costs for the faculty-led program.  
  • Complete the required Faculty-Led Pre-Departure Workshop. Registration will open once all program documents and online training certifications have been submitted.
  • Review the Foreign Consular Office for the location(s) of the faculty-led program for travel information including any VISA, vaccinations and/or other requirements. 
  • Make all required payments towards faculty-led program costs by the established deadlines of the payment plan selected when registering for the program. All program costs must be paid in full by the established payment plan deadline or the student will not be able to attend the program as per university policy.

Step 3: In-Country Program 

  • Depart with faculty-leader and group from Texas A&M University-Kingsville to program location(s). Visit the TSA website for travel tips, passenger support and to learn what items can be packed in your carry-on or checked baggage.
  • Enjoy time in-country! Use #JavelinasAbroad when posting photos or videos on social media to promote TAMUK's study abroad programs. If you were selected to be a social media correspondent for OISP, please send all digital images to
  • Return with faculty-leader and group to Texas A&M University-Kingsville campus from program location(s). 

Step 4: Post Program 

  • Attend the Post Program Workshop with OISP. Registration will open once a program has returned to campus. 


While Abroad – If any issues or concerns arise, please contact the faculty member as soon as possible. If, by any chance, you are having issues with anyone while abroad, please do not hesitate to contact the Office of International Studies & Programs. You can reach us via email or by phone.

This page was last updated on: September 20, 2018