To:����������� TAMUK Faculty

From:��� Dr. Brenda Melendy, Graduate Council Secretary (x3609,

Topic:�� Minutes from the regular Graduate Council Meeting of October 21, 2003


Faculty Present:Dr. Rajab Challoo, Dr. Hector Estrada, Dr. Dean Ferguson, Dr. David Hewitt, Dr. Craig Hollingshead, Dr. Steven Lukefahr, Dr. Brenda Melendy, Dr. Alberto Olivares, Dr. Ali Pilehvari, Dr. Fred Ponder, Dr. David Sabrio, Dr. Jack Shorter, Dr. Randy Stanko, Dr. Chu-Sheng Tai, Dr. Guadalupe Thompson.


Faculty Absent:Dr. Robert Marshall.


Graduate Student Representatives Present: Erin Monaco, Anita Bradford, Mary McWithey, Nihal Naidu, Jayce Mathews.


I.��������� The meeting was held in the Blue Room of Sam Fore Hall.The presiding chair Dr. Hector Estrada called the meeting to order at 2:45 p.m.Dr. Estrada moved to approve the minutes from the meeting of September 23, 2003.The motion was seconded and approved unanimously.


II.����������� Standing Committee Reports:


����������� A.����������� Executive Committee


While there was no report this time, Dr. Estrada said the committee had met twice, and there will be a report at the November meeting.


����������� B.����������� Curriculum Committee�� �����������


Dr. Olivares presented the report of the curriculum committee.The committee recommended council approval of two proposals brought forward by the Computer Science program.�� One proposal would change the course description of CSEN 5333 to reflect the change in topics, and the second proposal would change the catalog entry for Computer Science deleting the paragraph permitting graduate credit for undergraduate courses.A motion was made and seconded for each of the two proposals, and the motions passed unanimously.


����������� C.����������� Membership Committee�����������


No report.


D.����������� Program Review Committee�������


����������� No report.


III.������ Dean's Report����������� ����������������������� ����������������������� ����������������������� ����������� ����


Dr. Olivares prefaced his report with the observation that the Graduate Council is a particularly strong one this year, and he expressed the hope that the Council will have a productive and effective year.


����������� Dr. Olivares also discussed the following items:


1.����������� Dr. Olivares explained to the council that SACS will be evaluating the degree of complexity of graduate courses, and to that end he reminded the council of the required component of all graduate curricula as stated on page 80 of the 2002-2004 Graduate Catalog:


2.����������� Dr. Olivares reported on the status of the Proposed Statements Concerning Teaching Load Credit for graduate level courses.Three statements establishing criteria for receiving teaching load credit for graduate courses have all been tentatively approved and are currently being evaluated by the President for his approval.


3.����������� Dr. Olivares reminded the council that SACS requires including course objectives and student learner outcomes in the syllabi of all graduate courses and laboratory courses.


4.����������� Dr. Olivares reported that catalog descriptions for research courses have been written for 5306A, 5306B, and 5305; the revised descriptions will appear in the new catalog.In addition, students will be required to enroll in research courses during the summer term(s) only if:(1) the student is on a research stipend during the summer, or, (2) the research director is available during the summer term(s) and requires the student to enrolled under his supervision.


5.����������� Dr. Olivares informed the council that the forthcoming undergraduate and graduate catalogs will be printed in limited hard bound and computer disk copies.  Both catalogs are projected to be available in early Spring 2004.

����������� ����������� ����������� �����������

6.����������� Dr. Olivares circulated a number of handouts for the council�s review: (1) TAMUS Graduate Faculty Guidelines, which have been approved; (2) TAMUK 12th Class Day Enrollment Data for Fall �03; (3) TAMUS Academic Program Planning and Development for the Next Two Years (2003-2005).


IV. ����� Student Representatives


The new student representatives introduced themselves to the council, and brought a number of issues to the council�s attention.One issue concerned limitations imposed on graduate students by the library and computer labs, specifically hours, student access during intersession or summer terms when the student may not be formally registered for courses, and print-out limitations in the computer labs.The council referred this issue to the library committee.


V.������� Old Business


����������� There was no old business to discuss.


VI.������ New Business


The council discussed the catalog prohibition on undergraduates fulfilling elective requirements for their Bachelor degrees with graduate courses.A consensus was reached that this is a reasonable prohibition at this time.


VII. ���� A motion was made to adjourn the meeting at 3:55 pm.The motion was seconded and passed.The next meeting of the Graduate Council is scheduled for November 18, 2003.



����������������������� ����������� ����������� ����������� ����������� ����������� Respectfully submitted,



����������������������� ����������� ����������� ����������� ����������� ����������� Dr. Brenda Melendy, Secretary