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Division of Finance

Human Resources

Employee Information

Required Employee Notices

Employees need to be aware of federal and state laws, and Texas A&M System regulations that affect them in the workplace. Human Resources has compiled summaries and links to information that requires annual posting and provided it below for employees to review. If you have questions about the information listed here, please talk with your supervisor or the indicated responsible office or agency.

  • Equal Employment Opportunity
    Federal regulations require that contractors and subcontractors may notify employees and applicants of their EEO rights electronically and must provide employees with knowledge that the electronically posted notice is otherwise accessible. Equal Employment Opportunity notices are available here (English) (Spanish). 
  • Standards of Conduct Notice for State Employees
    These Standards of Conduct are prescribed by the Texas State Legislature .
  • Compensatory Time Notice
    All state agencies are required to notify their employees of the state's policy on compensatory time. Read this summary about federal and state compensatory time and how you may use it.
  • Notice of Privacy Practices for Medical Information
    A federal regulation, the Health Insurance Portability and Accountability Act of 1996, known as the HIPAA Privacy Rule requires that we provide detailed notice in writing of our privacy practices. This notice describes how medical information about you may be used and disclosed and how you can get access to this information. Please review it carefully.

Important Reminders to Employees

Some information merits a reminder on a regular basis even though not required by laws, regulations or rules to be disseminated annually to all employees. If you have questions about the information listed here, please talk with your supervisor or the indicated responsible office or agency.

  • Reporting Arrests, Charges or Convictions
    Per University Rule 33.99.14.K1 existing employees must inform their supervisor or appropriate university office within 24 hours of any criminal arrests, criminal charges, or criminal convictions, excluding misdemeanor traffic offenses punishable only by fine. If circumstances prevent this, employees should notify their supervisor as soon as the situation allows it, and provide explanation for the delay. Employees should refer to University Rule 33.99.14.K1 to determine the appropriate university office to notify.
  • Sexual Harassment Survivors' Resources, Rights & Options 

    • Texas A&M University- Kingsville is committed to providing an environment of academic study and employment free from harassment or discrimination to all segments of its community including faculty, staff, students, guests and vendors.  Harassment and discrimination, including sexual harassment and discrimination are illegal under federal and state statutes, including but not limited to Title IX of the Education Amendment of 1972, and is prohibited by Texas A&M University- Kingsville.  The university will promptly address all complaints of discrimination, sexual harassment, and related retaliation in accordance with applicable federal and state laws.

    • Resources and Education Information

Personal & Employment Information

Faculty and staff at Texas A&M University- Kingsville should annually review and update their personal and employment information via Workday. Your participation in keeping your information up-to-date assures the university has accurate information for the online A&M Directory, emergency contacts, and demographics for federal, state and university reporting compliance.

Instructions to Update Personal & Employment Information:

  1. Login in at and choose Workday.
    1.  If you need log-in assistance, contact your department's HR Liaison.
  2. Click on your picture (or the cloud icon) in the upper right corner, then click View Profile.
  3. From the Profile, select Contact and review the information in the Contact and Emergency Contact tabs.
  4. To make changes, select Edit, make your changes, then click Submit to have the changes take effect.

Annual Notification to Employees

January 2019 Employee Newsletter

In this month’s Employee Newsletter, we discuss the following topics:

  • Online Seminar Reminder: Building Positive Relationships at Work
  • Aim for a Healthy Weight
  • New Year's Resolutions for Mental Health
  • Low-Risk Ways to Start Investing Your Money

January 2019 Supervisor Newsletter

In this month’s supervisor newsletter, we discuss the following topics:

  • Online Seminar Reminder: Building Positive Relationships at Work
  • 2018 Supervisor Excellence Webinar Series & Leadership Certificate Program
  • Being a Leader
  • How to Improve the Engagement of Your Employees
  • Ask Your EAP!

Fulltime permanent staff, who have earned a degree from an accredited institution in December 2018, May 2019, or August 2019, qualify for the Texas A&M University- Kingsville Educational Achievement Award.  The employee must have a performance evaluation on file with an overall rating of meeting or exceeding expectations and a written request for the appropriate educational achievement.  The request must be submitted to the Executive Director of Human Resources, through the Provost, Vice President or the most senior division administrator. 

The memo, and a copy of the employee’s transcript, must be received no later than Friday, August 23rd for human resources to process the increase by the effective date of September 1st.  The salary adjustments are based on the salary in effect on August 30th and will be consistent with the educational achievement levels described below.

 Educational Achievement Award amounts:

  1. Bachelor’s degree: +3%
  2. Master’s degree: +4%
  3. Doctorate: +5%

Please note that there will be no retroactive awards for transcripts that are submitted after the August 23rd deadline.

This handout provides information on how to complete the appropriate training as required by Senate Bill 1414.

Holiday Schedule
Holidays Number of Days Dates
Labor Day 1 September 2, 2019
Thanksgiving 2 November 28-29, 2019
Christmas - New Year 8 December 23, 2019 - January 1, 2020
Martin Luther King Jr. Day 1 January 20, 2020
Spring Break 2 March 12-13, 2020
Memorial Day 1 May 25, 2020

The following link provides information on the Holiday Schedule for 2019-2020 fiscal year.