Texas A&M University-Kingsville


- 06/26/14 - 08/30/14


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1.  General Plan.  The Summer 2014 Commencement exercises will be held in the Steinke Physical Education Center on Friday, August 8, 2014 at 11:00 a.m.  There will be ONE ceremony.  Seating will be reserved for degree candidates and faculty; seating of all guests, however, will be on an unreserved, first-come, first-serve basis.

2.   Commencement Day.  Candidates will assemble in the Steinke Physical Education Center ONE hour prior to graduation, Friday, August 8, 2014.  There will be NO university-wide rehearsal.  Check with your respective college to determine if a rehearsal is planned.

3.  Caps and Gowns.  Bachelors’ and masters’ gowns may be purchased at the Texas A&M University-Kingsville Bookstore during regular store hours.   Caps and gowns should be purchased no later than 1 MONTH prior to graduation in order to guarantee a proper fitting robe.  If you need to purchase or rent a doctoral gown, contact the Bookstore as soon as possible.  These are made specifically for the individual and therefore take extra time.  If you have any questions, please call 593-2601.

4 .  Absolute Deadline for All Grades for Graduation.  All grades for candidates for graduation must be in the Office of the Registrar by 9:00 a.m., on Monday, August 11. Candidates taking courses from other universities must arrange to meet this deadline.  The deans will attempt to notify any candidate who fails to qualify for graduation.  Please be available so you can be reached by telephone on Wednesday, August 13, 2014.  If you learn that you cannot graduate, please notify your dean immediately.

5.  Correspondence Courses.  Any student taking a correspondence course needed for the degree should complete the course and take the final examination no later than July 7, 2014.  If you have any questions, please call 593-2861.

6.  Incomplete Grades or Change of Grades.  Any student who has an I in a course from a previous semester or term is responsible for completing the course by July 21, 2014 and reminding his/her instructor that the final grade must be submitted to the Office of the Registrar by August 11, 2014.  The removal of an I and any other grade changes must be reported by the student to his/her Dean on or before this date. 

7.  Repeated Courses.  All candidates must file a "Request for Adjustment of Repeated Courses" form to update their GPA and grades.  This must be done by July  25, 2014.  This form should be marked "August 8, 2014 Graduation."  Those courses which are being repeated this semester should also be included so that all changes may be made on your record in time for the final graduation check-out.  If you have any questions on items 6 and 7, please call 593-2811.

8.  Thesis and Dissertations.  The deadline for submitting the final hard copy of thesis and dissertation research papers and all final requirements to the Graduate Studies Office is July 25, 2014.

9.  Research Projects. The deadline for filing all final requirements of research projects to the Graduate Studies Office is August 7, 2014.

10.  Comprehensive Examination for Graduate Students.  Masters’ candidates must arrange with their graduation coordinator and/or advisor to complete their comprehensive examinations in time for a report to be submitted to the Graduate Studies Office no later than August 7, 2014.  If you have any questions on items 8, 9, and 10, please call 593-2808.

11. Fees and Fines.  All library fees or other fines due to the University must be paid before commencement on August 8, 2014.

12.  In Absentia Graduation.  All candidates are expected to be present to receive their diplomas.  If it is not possible for you to attend the commencement ceremony, your degree can be awarded in absentia provided you notify the Office of the Provost and Vice President for Academic Affairs in writing by August 4 and give sufficient reason for non-attendance.   You may fax your absentia notice to: 361-593-3107.

13. Tuition Rebates for Undergraduate Students.  The state of Texas is providing financial incentives for students who complete their undergraduate degrees by attempting no more than three (3) hours in excess of the minimum number of semester credit hours required for the degree.  To be eligible for rebates under this program, students must meet the following conditions: (1) they must have enrolled for the first time in an institution of higher education in the fall 1997 semester or later, (2) they must be requesting a rebate for work related to a first baccalaureate degree received from a general academic teaching institution, (3) they must have been a resident of Texas, as set forth under Chapter 21, Subchapter B, Section 21.730 of this title (relating to Determining Residence Status), and   have been entitled to pay resident tuition at all times while pursuing the degree, and (4) if enrolled for the first time in fall 2005 or later, graduate within four calendar years for a four-year degree or within five calendar years for a five-year degree if the degree is in architecture, engineering, or any other program determined by the Board to require more than four years to complete; and (5) have attempted no more than three hours in excess of the minimum number of semester credit hours required to complete the degree under the catalog under which the student graduated.  Hours attempted include transfer credit, course credit earned exclusively by examination, (except that, for the purposes of this program, only the number of semester credit hours earned exclusively by examination in excess of nine semester credit hours is treated as hours attempted), courses dropped after the official census date, for-credit developmental courses, optional internship and cooperative education courses, and repeated courses.  Courses dropped for reasons that are determined by the institution to be totally beyond the control of the student shall not be counted.  For students concurrently earning a baccalaureate degree and a Texas teaching certificate, required teacher education courses shall not be counted to the extent that they are over and above the free electives allowed in the baccalaureate degree program.

Students desiring to qualify for tuition rebates are responsible for complying with all rules and regulations related to administration of the program.  Students desiring to qualify for tuition rebates are solely responsible for enrolling only in courses that will qualify them for rebates. A student who has transferred from another public or independent institution of higher education is responsible for providing to the institution awarding the degree official transcripts from all institutions attended by the student.  Students must apply for rebates prior to receiving their baccalaureate degrees on forms provided by the institution and must keep the institution apprised of their addresses at least 60 days after their graduation date.

The rebate for eligible students is a maximum of $1,000.  To apply for the rebate, please see your academic dea

14.  General Property Deposit.  Each student pays a one-time charge of $10 to insure the institution against losses, damages, and breakage in libraries and laboratories.  Texas A&M-Kingsville collects the $10 General Property Deposit the first semester in which a student enrolls.  This is a refundable charge and is available upon request after the student graduates or withdraws less any loss, damage, or breakage caused by the student.  Application forms and instructions are available in the Business Office.



Rex Gandy, Provost and

Vice President for Academic Affairs

This page was last updated on: June 30, 2014