Insurance for Camps & Youth Enrichment Programs

Insurance requirements for conducting / sponsoring a university camp or youth outreach program:

1. As a condition of approval, each camp or youth outreach program is required to show evidence of general liability and accident medical insurance coverage, or participate in a policy to be purchased by the University. The cost of the required insurance coverage will be the responsibility of the sponsor.

2. Third Party Camps must secure their own insurance coverage. They are subject to the same approval and insurance coverage criteria as University camps. Third Party Camps must provide evidence of a general liability insurance policy under which Texas A&M University-Kingsville is listed as “additional insured”.

3. All insurance coverage shall be approved by System Risk Management in accordance with System Regulation 24.01.03. System Risk Management will grant approval after a risk assessment has been completed to determine the necessity and type of coverage best suited to mitigate target risk.

Information about the System’s Insurance Program

For more information about insurance coverage and rates available for Summer and Sports Camps, Enrichment Programs, Club Events, Retreats, Field Trips and Others please review the information about the Texas A&M System Special Risk Accident Insurance Program. Note that the medical insurance offered is secondary to any other valid and collectible insurance or medical plan that the injured participant may already be covered under.

Process for obtaining coverage through the Texas A&M System Risk Management Office:

1. Submit a completed Camp/Retreat/Field Trip/Event Application which includes a request for a copy of your itinerary and brochure to Jill Faulder at

The Summer Camp Matrix (excel file) must also be completed and returned with the application. Submit the documents to Dr. Shane Creel in Enterprise Risk Management,

This information must be submitted prior to the start of the camp and with sufficient time to insure that coverage has been secured/approved to ensure coverage. Dr. Shane Creel will notify you if additional information is needed.

2. In the event a claim must be filed, please review the Instructions for Filing a Claim. The claim form must be submitted directly to Southwest Special Risk Insurance at the following address:

Summit America Insurance - Claims Dept.
P. O. Box 25936
Overland Park, KS 66225
Phone: (877) 246-6997
FAX: (913) 327-7520

Summit America Insurance – Claims Dept., P. O. Box 25936, Overland Park, KS  66225  

3. At the conclusion of your camp, update the Summer Camp Matrix with your final attendance amounts and forward to Jill Faulder

This page was last updated on: September 28, 2015