Graduate Student Office Space Procedures

AgNRHS Graduate Office Space for Masters Students



To provide a fair and effective policy concerning allocation of office space for MS students who are on a thesis plan and endorsed by an advisor/PI. For research associates/assistants, the PI should try to provide office space in his/her lab. If none is available, we will do our best to accommodate these staff positions.

Office assignments are determined on a -First Notified-First Served Basis- by the Office of the Dean. Any issues or conflicts regarding these procedures will be resolved solely by the Dean of the Dick and Mary Lewis Kleberg College of Agriculture, Natural Resources and Human Sciences (AgNRHS) upon request of the masters student’s advisor/PI.


Graduate Student Office Space Form

The student-applicant’s advisor/PI will fill out the aforementioned form, and send by email to Belinda Hughes to request that office space be assigned to his/her student. The form should include the student’s name, 9-digit student K #, phone number, email, a statement in the email as to whether the student is ready to commence thesis writing, requested start date of office occupancy and estimated date of office vacancy. Requests will be processed in the order they are received, with priority given to those student-applicants who are ready to commence thesis writing.

If no office space is available at the time a request is received, the applicant will be placed on a waiting list. Swapping of offices based on personal agreements among graduate students and/or their advisors is not allowed. Offices may only be assigned by Dean’s Office personnel. Students will be responsible for keeping their offices clean and orderly.

As it relates to the lack of office utilization, any extended student absences (field work, long term illness, leaves of absence, temporary assignment to another campus, etc.) shall be communicated by the student’s advisor/PI to the Dean’s Office. If it is determined that an assigned office can be otherwise used during such an extended absence, the student will have to remove his/her personal items until he/she returns.

Failure to adhere to the foregoing procedures may prevent the student’s future participation in office allocation and use.


A normal time-frame for an MS program is 2 to 2 ½ years. Requests for office assignments past this duration will be reviewed on an individual basis by the Dean of the Dick and Mary Lewis Kleberg College of Agriculture, Natural Resources and Human Sciences.

At the time of exit, the student must return all office keys to the Physical Plant Office and provide proof of same to the Dean’s Office. If desk keys were issued, they must be returned to the Dean’s Office.

This page was last updated on: September 20, 2017