Office Of The Registrar

Academic Procedures

Enrollment


New Students:

  • If you are a new student to the university, your acceptance letter will provide you with advisement and enrollment instructions.
  • New freshmen and transfer students with fewer than 20 hours should attend a Hoggie Days orientation session where they will be advised and enrolled.
  • Transfer students with more than 20 hours who have met the Texas Success Initiative (TSI) requirements and are not in developmental classes should be advised in the department of their major area. After advisement, transfer students with more than 20 hours may enroll by logging into the Blue and Gold Connection. 
  • Transfer students with more than 20 hours who have not met the TSI requirements and/or are required to take developmental classes should be advised and enrolled in the Division of Student Success.

Continuing Students:

  1. See an advisor in Division of Student Success for placement in developmental classes.
  2. Advisement is conducted in the department of your major area.
  3. Undecided or liberal arts students may enroll for all courses with an advisor in the Division of Student Success.
  4. Once all holds have been cleared, you may enroll by logging into the Blue and Gold Connection.

WithdrawBilling / Refund

1) Have a Plan:

Review your degree plan (see University catalog) and based on degree requirements draft a list of courses you need to enroll for.

2) Meet with Advisor:

Schedule a meeting with your advisor prior to the start of your enrollment date (refer to Item #4 below). Bring your pre-advising plan (see step 1) and your student ID card.

3) Clear Holds:

If you have holds on your account that affect your ability to enroll, they must be cleared. Even when it is your time to enroll, if you still have any holds on your account (affecting enrollment) you will not be able to enroll. See example to clear holds

4) Check the Schedule:
Know when it is your turn to enroll. Check the enrollment schedule and discuss with your advisor if you are unsure when it is your time to enroll.

Remember the schedule is based on earned credit hours that we have on file for you.  Please log into Blue & Gold Connection to check your transcript. 

See example to check the transcript.

See guide for pulling up unofficial transcript.


Priority enrollment is designed to enhance the University's ability to attract, retain, and graduate the students it wishes to serve. As such, the priority enrollment system rewards students based on academic performance and progress toward degree. The system also accommodates students with special circumstances that impact their ability to access the classes they need to maintain satisfactory progress toward the completion of their degree.

1. Priority Enrollment Schedule

  • 1.1. Students will be allowed to enroll in the following order:
    • Group 1: Priority Students.
    • Group 2: Graduate Students.
    • Group 3: Undergraduate Students:
      • Appointment times for this group are assigned by classification and the student's semester credit hours earned. Appointments are set in descending order, such that seniors are first, followed by juniors, sophomores, and freshmen.
    • Group 4: Non-degree seeking.
  • 1.2. The priority enrollment schedule will be published and distributed to the students and the campus community by the Registrar's Office.

2. Academic Advising Schedule

  • 2.1. Academic advising will reflect and support the priority enrollment schedule.
  • 2.2. The academic advising schedule will be published and disseminated to the students and the campus community by the academic colleges when the priority enrollment schedule is published.

3. Categories of Group 1 (Priority) Students

  • 3.1. Category A
    • Graduating Seniors/Students
  • 3.2. Category B
    • Students with certain disability-related needs may qualify to receive priority enrollment on a case-by-case basis as a reasonable accommodation.
      • Students will need to provide the Disability Services for Students (DSS) Office with appropriate documentation that justifies their need to receive this type of accommodation. The DDS office will determine eligibility based upon the documentation of the disability and will establish if eligibility will be given on a short or long term basis. Upon approval, the DSS office will submit the student's name and identification number to the Registrar's Office upon the next enrollment period.
  • 3.3. Category C
    • Students who participate in a University activity that significantly hinders their ability to access the classes they need to maintain satisfactory progress toward their degree. (See Section 4.2 for general eligibility criteria)
    • The coordinator of the activity must apply to the Priority Enrollment Committee, on behalf of the students, for possible inclusion in Category C.
  • 3.4. Category D
    •  Students on a Presidential Scholarship.

4. Implementation of Category C

  • 4.1. Coordinators of all groups in Category C who wish to apply for Priority Enrollment on behalf of their students must apply to the Priority Enrollment Committee. The Priority Enrollment Committee shall then recommend to the President which groups should receive priority enrollment. Any group that is not granted Priority Enrollment may re-apply the following year. The Priority Enrollment Committee shall provide any group that has not been recommended for priority enrollment with a written explanation of why priority enrollment was not recommended for the group.
  • 4.2. Eligibility Criteria
    • There are three criteria that must be met in order to be granted priority enrollment under Category C.
      • First, the student must participate in a university activity that significantly benefits the university.
      • Second, priority enrollment must be necessary for the student to successfully participate in the activity. If the student can successfully participate in the program without priority enrollment, priority enrollment will not be granted.
      • Third, priority enrollment must be necessary to allow a sufficient number of students to participate in the activity to ensure its success.
    • Priority enrollment will be granted only if all three conditions are met.

5. Review of Priority Groups

  • 5.1. The Priority Enrollment Committee shall re-examine the groups of students with priority status every two years to determine whether they continue to meet the guidelines for priority status.

6. Composition of the Priority Enrollment Committee

  • 6.1. The Priority Enrollment Committee shall consist of a representative from each academic college, one student representative selected by the Student Government Association, and the Registrar who shall chair the committee. The Registrar shall be a non-voting member.
  • 6.2. The college representatives will be appointed by the Academic Deans.

7. Priority enrollment Committee Meeting Schedule

  • 7.1. The Priority enrollment Committee will meet once a year during the Spring Semester in order to make priority enrollment recommendations to the President for the following academic year. Applications for priority enrollment are due to the Priority enrollment Committee no later than February 1.

1)  Why is the university doing this?

The university is changing enrollment to improve access to courses and help students maintain progress toward their degree. As you move closer to completing your degree, you will have fewer options on which courses you may take to complete degree requirements. Thus, the closer you get to completing your degree, the earlier your enrollment time. This gives you an advantage in getting the classes that you need

2)  Who do I contact if I do not know when to enroll?

The enrollment schedule tells you when you may enroll: Enrollment Schedule. You will need to contact your academic advisor to set up an appointment prior to enrolling for the upcoming semester(s).

3)  Can I still enroll if I miss my assigned time?

Yes, you may enroll any time after your time starts and while Blue and Gold is available for on-line enrollment.

4)  What do I do if I have holds?

You cannot enroll if you have holds, including advising holds. Contact the department that represents the hold and see your advisor for advising if you have an advising hold.   

5)  My enrollment time has started, but I cannot enroll. What do I do?

Priority enrollment is for currently attending students and all enrollment holds (advising and/or financial) need to be cleared. If you are an incoming freshman or transfer student for the next upcoming semester, you will not be able to enroll until you have attended an orientation program. If this does not apply to you, please visit the Javelina Enrollment Services Center located in the MSUB room 132 or contact the Office of the Registrar at 361-593-2811 for assistance.