Step 1: From your web browser of choice (Google Chrome recommended), go to http://zoom.tamuk.edu.

Step 2: Click on "Sign-In".

Step 3A: You will be taken to the University's sign-in page. Here you put in your University's credentials. For example; Username: kuabc123 / Password: Your current password. These are the same ones that you use for JNET and to log in to your computer at work.

Step 3B: If you are merging a zoom personal account that was using your TAMUK e-mail address. You will have some additional prompts and an e-mail to confirm your migration. See the additional info under the FAQ section of these guides.

Step 4: You will be taken to your zoom profile page. There you see details such as your account number and options to schedule your own meeting or host the meeting. Also, add your first / last name and other details while you are here.

Step 5 (Optional): You might want to upload a profile picture while you are here. If so, click on the "change" option underneath your default profile picture. Done!

That's all you have to do to activate your account. Now you can continue to the next steps to download and run Zoom from your computer, set up your Outlook plugins, etc.

The Zoom desktop client for your computer is essential to be able to join and host meetings that you need to create or attend. Follow the steps below to find the installation files.

Step 1: From your web browser of choice (Google Chrome recommended), go to http://zoom.tamuk.edu.

Step 2: From the bottom of the TAMUK Zoom portal, look for the link named "Download Client" Click on it or follow https://tamuk-edu.zoom.us/download.

Step 3: From the Download Center. The first download you should see is called "Zoom Client for meetings". Click on the blue download button to save the file and begin the installation after it downloads. If you have Zoom installed from a previous occasion, you can skip Step 3.

Step 4: First time installations will be shown a "sign-in" screen. If you are signed in with a personal Zoom account, please sign out if you want to use your University account. Choose "Sign in with SSO".

Step 5: When prompted to "Search for company domain" choose the option "I know the company domain". For the company domain; please enter: tamuk-edu. It will appear as tamuk-edu.zoom.us. Click Continue.

Step 6: Routinely, you will be taken to the University's sign-in page. Here you put in your University's credentials. For example; Username: kuabc123 / Password: Your current password. These are the same ones that you use for JNET and to log in to your computer at work.

Step 7: After a sign-in Zoom desktop client (see below, Home tab open) will be available to you.

Note: Do not forget to check for and install Zoom desktop client updates.

Step 1: On your mobile device, navigate to the app store compatible with your device: Google Play store for Android users or Apple's App Store for iOS users.

Step 2: Download the Zoom Cloud Meetings app.

Step 3: Once the download has completed, open the app. Select Sign In from the offered on the Intro screen option. On Sign In screen Select the SSO option at the bottom of the screen.

Step 4: Type in tamuk-edu for the company domain field, and click Continue.

Step 5: You will be taken to the University Sign In page. Here you input your University’s credentials.

Step 6: You will now see the Zoom app’s home page. The app has been successfully installed and you have been authenticated.

As a staff member, you can use a laptop/desktop, or a mobile device to join or schedule Zoom meetings. However, please keep in mind that you may have the best quality experience on a laptop or desktop device. If you do wish to use the Zoom mobile app on a mobile device, we recommend installing the app on your mobile device before you try to join a Zoom meeting from that device. Regardless of which device you choose to use, we recommend that you Join this test meeting to ensure that your device meets the system requirements and become familiar with Zoom's interface. If you experience any difficulty joining this test room, review the System requirements for desktop/laptop devices or System requirements for mobile devices to ensure that your device meets these guidelines.

Step 1: From your web browser of choice (Google Chrome recommended), go to https://zoom.tamuk.edu.

Step 2: From the bottom of the TAMUK Zoom portal, look for the link named "Download Client" Click on it or follow https://tamuk-edu.zoom.us/download.

Step 3: From the Download Center. Look for a download called "Zoom plugin for Microsoft Outlook". Click on the blue download button to save the file and begin the installation after it downloads.

Step 4: Zoom meeting button has now been added to your Outlook Calendar invitations. You would need to go to your Outlook Calendar, right click at the desired date and choose New Meeting Request from the list.

Step 5: Add a Zoom Meeting option will appear in the quick Access Toolbar of a New Meeting window. Click on it.

Note: when you click on Add a Zoom Meeting it might require you to sign into your Zoom account (follow Steps 4 and onward from Download and run Zoom on your computer)

Step 6: The body of your meeting invitation will now contain your Zoom room invite.

It’s important to check for Zoom updates because functionality is constantly being added and improved. Encourage students to do the same. In order to check for updates.

Step 1: Once you've signed in, click the square up the upper right corner where your initials or picture appears. From the drop-down that appears, click Check for Updates.

Step 2: A window will appear that either says "Update Available" OR "You are up to date". Note: If you have updates available, click "Install".

 

Alternate Update Option

If you are unable to update using the method above, please complete the following:

Step 1: From your web browser of choice (Google Chrome recommended), go to zoom.us/download

Step 2: Locate the "Zoom Client for Meetings" section and then click "Download".

Step 3: Once the file has downloaded, locate your "Downloads" folder on your computer.

Step 4: Double-click the recently downloaded file to begin the install of Zoom. Note: Do not forget to completely exit Zoom before installing the new version.

Step 5: Follow the on-screen instructions to install the new version of Zoom. This will install over your existing version.

Step 6: Once installed, please sign-in to Zoom and check for updates again. It should display a "You are up to date" message.

Getting Started - Desktop (zoom.us)

Getting started on PC and Mac

Zoom Web Client

Getting Started - Mobile (zoom.us)

System requirements for iOS and Android 

Getting started with Android

Getting started with iOS

Step 1: Get into Blackboard course where you want to schedule a meeting. Click Zoom Meeting under Collaboration Tools in your Course menu at the left-hand side.

Step 2: Click Schedule a New Meeting.

Step 3: Enter the class/lecture name, start date, duration. In a recurring meeting, enter a) Recurrence (Weekly?), b) Repeat every (1?) week, c) Occurs on, for example Mondays and Wednesdays. Choose the end of the semester date as d) End Date.

Step 4: Enter other meeting options, such as Waiting room, Authentication, Muting participants upon entry or an automatic meeting recording.

Step 5: Click Save.

Share your class meetings with students

Students will be able to join the meeting by clicking on Zoom Meeting in Course Menu at the left-hand side of the Blackboard course, then clicking the Join button next to the class meeting they are going to join.

Zoom meetings scheduled outside of Blackboard typically serve research or admin. purposes. They take place in your private Zoom room and can be scheduled from Zoom TAMUK Web Portal, from Zoom Client, from your mobile app, from Outlook (Steps 4 and on in Connecting Zoom to Outlook). 

Scheduling a meeting from Zoom TAMUK Web Portal

Step 1: From your web browser of choice (Google Chrome recommended), go to http://zoom.tamuk.edu.

Step 2: Click the "Sign In" button in the middle of the page.

Step 3: At the next, JNET-looking screen, you will be prompted to Sign In and taken directly to “Meetings” tab of your TAMUK Zoom Profile page.

Step 4: Click "Schedule a Meeting" button.

Step 5: Configure the meeting to your specifications.

Step 6: Click "Schedule".

Step 7: Add the scheduled meeting to your calendar and copy the meeting invitation and share with the attendees.

Scheduling a meeting from Zoom on your computer

Step 1: Open Zoom on your computer (Zoom icon) and Sign in if required (Steps 4 and on in Download and run Zoom on your computer).

Step 2: Click on Schedule icon on Home tab.

 

Step 3: This will open Schedule Meeting window. Select your meeting settings. Note: the extended set of scheduling options is available only from Zoom TAMUK Web Portal.

Step 4: Click Save at the bottom on the window. Zoom will schedule a required meeting.

Depending on whether your Zoom is connected to Outlook or not you might also get an Outlook meeting invite popping-up after you have clicked on Save.

If you are scheduling a meeting via Outlook after you clicked on Add a Zoom meeting button (Step 5 in Connecting Zoom to Outlook) you will be able to invite meeting attendees following a routine Outlook procedure and clicking on To.. button located above the message box.

From Zoom TAMUK Web Portal

Step 1: After you clicked “Save” (Step 6 in Set up your Zoom meeting outside of Blackboard) you will be taken to the confirmation page. Click on Copy Invitation.

Step 2: Then, click on Copy Meeting Invitation.

Step 3: Paste the meeting invitation into an email or preferred messaging platform.

From Zoom on your computer

Step 1: Click on three dots before Start button and then, click on Copy Invitation.

Step 2: Paste the meeting invitation into an email or preferred messaging platform.

From a Zoom mobile app

Step 1: Click Done at the end of the scheduling process

Step 2: Zoom app will prompt you to add the meeting to the calendars you have on your device.

Step 3: Choose Outlook and the new message with all the meeting details will be created.

How to schedule a Zoom Meeting - video

Scheduling a Meeting (zoom.us)

Setting up registration for a meeting (zoom.us)

Invite others to your meeting (zoom.us)

Step 1: Login to Blackboard Courses Page and get into the course where you have scheduled a meeting.

Step 2: Click Zoom Meeting button in the left-hand side menu in your course and then, make sure an Upcoming Meetings tab is open in your Zoom Meeting course space.

Step 3: Click the Start button next to the meeting you are to start. 

Start your meeting from Zoom Client or Zoom App

All the course meetings scheduled in Blackboard courses can also be started from your Zoom Client or a Zoom app.

Step 1: In Zoom Client or Zoom App click Meetings. In Zoom Client - make sure you have Upcoming tab open. Zoom App usually takes your straight to upcoming meetings.

Step 2: Click Start button under the meeting you want to start.

Typically, administrative or research meetings are set up outside of Blackboard environment. You can start such a meeting from Zoom TAMUK Web Portal, from Zoom Client, from your mobile app, from Outlook (Step 6 in Connecting Zoom to Outlook).

Start your meeting from Zoom TAMUK Web Portal

Step 1: From your web browser of choice (Google Chrome recommended), go to https://zoom.tamuk.edu.

Step 2: Click the "Sign In" button in the middle of the page.

Step 3: At the next, JNET-looking screen, you will be prompted to Sign In and taken to your TAMUK Zoom Profile page. Make sure the Meetings tab is selected (as below).

Step 4: Click “Start” next to the meeting you want to start

Step 5: Zoom should launch automatically to start the meeting.

Start your meeting from Zoom Client or Zoom App

Step 1: In Zoom Client or Zoom App click Meetings. In Zoom Client - make sure you have Upcoming tab open. Zoom App usually takes your straight to upcoming meetings.

Step 2: Click Start button under the meeting you want to start.

You can find more ways to start a meeting in Zoom's support article: How do I start or join a scheduled meeting as the host?

You can find more details in Zoom's support article: https://support.zoom.us/hc/en-us/articles/201362603-Host-and-co-host-controls-in-a-meeting

Zoom allows for screen sharing on desktop, tablet and mobile devices running Zoom. You can share a screen, websites, Powerpoint presentations, and much more.

You can find more details in Zoom's support article: https://support.zoom.us/hc/en-us/articles/201362153-Sharing-your-screen

Breakout rooms allow you to easily place meeting attendees into sub-meetings for group discussion, activities, projects and more.

You can find more details in Zoom's support article: https://support.zoom.us/hc/en-us/articles/206476313-Managing-Breakout-Rooms

Waiting Rooms is a Zoom Meeting feature that can be used to admit attendees into a pre-meeting room so the host can admit and remove people individually to the main Zoom session.

You can find more details in Zoom's support article: https://support.zoom.us/hc/en-us/articles/115000332726-Waiting-Room

Course meetings (Blackboard)

Note: you need to publish Zoom course meetings to make them available to your students.

Step 1: After you have conducted your course meeting you will receive an automated email when the recording is ready for you to make available to students.

Step 2: Log into your course in Blackboard, choose Zoom Meeting from the left-hand side menu and click on Cloud Recordings tab.

Step 3: You will see the list of recorded meetings with the Publish option at the right-hand side. Drag the Publish slider to make the meeting available to students.

 

Private room meetings (research, admin. and such) conducted outside of Blackboard

Note: Private room Zoom recordings are "owned" by the originating host who scheduled the meeting and can be accessed via TAMUK Zoom Web portal or via Zoom Client.

After you login to TAMUK Zoom Web portal your recording can be found on the Recordings page under Cloud Recordings tab

 

In Zoom Client your recording can be found in Meetings under Recorded tab.

Step 1: Choose "Cloud Recordings" from within the Zoom dashboard in your course.

Step 2: Optionally toggle the "publish" button if you also want the class to see the video as well. Note: You can share externally from your course without publishing to the current course.

Step 3: Click on the name of your Zoom recording.

Step 4: Locate the file that contains the video recording from your Zoom session. This is typically the one with the largest file size and will state "Recording-#" on it. Tip: Preview the file before sharing it.

Step 5: Click on the share button to obtain the link for the video. This is the link that you can share outside of your course to another course or party.

Step 6: Select Copy to copy the link to the recording.

Course meetings (Blackboard)

Usage reports and Poll results are available from your course site in Blackboard.

Step 1: From Zoom Meeting area in your course click on Previous Meetings tab. You will see all the course meetings and reports available. Click on Report link for a meeting you want to pull information on. Note: if you don’t see the meeting you need it might have taken place in your private room. In this case check the reporting for private room meetings below.

Step 2: You will be taken to Meeting Report tab with an information about your attendees and the duration of their attendance. In case you used polls in your meeting, Poll Report tab is located next to Meeting Report tab.

 

Private room meetings (research, admin. and such) conducted outside of Blackboard

Zoom TAMUK Web Portal (https://zoom.tamuk.edu) holds information about all Zoom meetings hosted by you. In case you are not able to locate the meeting on a course site in Blackboard you should be able to locate it at Zoom TAMUK Web Portal.

Step 1: Click on Reports left-hand side tab at TAMUK Zoom Web Portal and choose Usage or Meeting options.

If you required a registration for your meeting or had polls in your meeting, choose Meeting option. Otherwise choose Usage.

Step 2: Set the From and To data range and click Search.

Step 3: You will get the list of meetings, their duration and the number of participants. Choose the meeting you want to have information about and click on the number under Participants column.

Step 4: A pop-up with various participant’s information and Export button will appear. You can choose to export the data or simply copy/paste the information.

You can find more details on generating meeting reports for registration and polling in Zoom's support article: https://support.zoom.us/hc/en-us/articles/216378603-Generating-Meeting-Reports-for-Registration-and-Polling