Office of Global Engagement

Faculty & Staff Resources

Student Sponsored International Travel


General Application of Travel Rule 

In compliance with state law and Campus Policy, Texas A&M University-Kingsville Student Travel Rule 13.04.99.K1, the following provisions apply to any student who travels internationally for an activity or event that is organized and/or sponsored by the university (including, but not limited to, travel under the scope and/or direction of a college, department, class, office, learning community, study abroad program, registered organization, or their representatives) which meets at least one of the following criteria: 

  • The travel is organized through or funded by the university; or
  • The travel will use a vehicle owned or leased by the university; or
  • The travel is organized and/or funded by a student organization registered at the university. 

These provision apply to faculty, staff and students who engage in transporting students to an off-campus and international location for any university business or related travel activities as noted below. It si the responsibility of the entity (e.g., university department, recognized student organization, academic program, etc.) that sponsors the organized student travel to occurred compliance with these procedures.  

All travel paperwork must be turned in to the Office of International Studies & Programs no less than thirty (30) business days before the date of departure. All paperwork will be reviewed for compliance with travel rules. Departments, programs, and/or organizations will be notified of any areas of non-compliance with the paperwork. All areas of non-compliance must be rectified prior to the travel departure. Failure to rectify any areas of non-compliance will result in the trip being designated as "not approved". Trips designated as "not approved" will be notified to the Deans of Students office for further action and no department/organization/entity shall use university resources to fund and/or support the trip. 

International travel paperwork must be completed on each person attending the trip, and driver record checks must be conducted, in advance, on all individuals who may be operating a vehicle at any point during the trip, including, driving to and from the airport. 

The University Police Department will maintain a list of eligible drivers. Drivers must possess a valid driver's license, and either submit a driver's license check form (Form 6) that authorizes UPD to verify a Texas driver's license with the student international travel packet, or the driver may submit verification of a license by submitting documentation provided by the state where the driver is licensed. Verifications expire one year after the date of the original verification was received, unless a driver's license expiries, which will require a new verification. The driver is responsible for reporting any changes to the status of a license (revocations, suspensions, additional restrictions added/removed, etc.) to UPD. 

The University Travel Office provides a weekly report of all "employee with students" travel designations entered through CONCUR. In order to match the student international travel paperwork to the University Travel Office paperwork, a CONCUR trip identification number must be provided on the Trip Itinerary form when travel card is being used for expenses on student sponsored international travel. 

Registration Process 

The registration process for all university-sponsored, international student travel has transitioned to a digital process within the Via-TRM management system. 

Please click the button below to inform our office of your upcoming travel plans and to initiate the registration process: 

Request to Register University Sponsored Student International Travel 

Additional International Travel Resources

The Smart Traveler Enrollment Program (STEP) is a free service to allow U.S. citizens and nationals traveling abroad to enroll their trip with the nearest U.S. Embassy or Consulate.  All travelers are encouraged to register with the program.  Americans living abroad can register with their nearest embassy or consulate through the U.S. Department of State's website. By doing so, you will receive updated information on travel and security within the country to which you are heading. You also make it easier for the U.S. Embassy (and your family) to locate you in case of an emergency or disaster.

Texas A&M University-Kingsville wants all students and employees traveling internationally to be safe.  Please keep the following phone numbers and email addresses on you while overseas. Also view emergency information from the Department of State.

TAMUK Emergency Contacts

TAMUK EMERGENCY CONTACTS

Contact

Contact Info

9-1-1 Abroad

Countries and Phone Numbers

TAMUK Police Department (UPD)

+1 (361) 593-2611

upd@tamuk.edu 

CISI Insurance -

only available if plan was purchased 

+1 (855) 327-1411

Outside U.S.: +1 (312) 935-1703

mediassist-usa@axa-assistance.us 

The following online resources related to health and safety for international travel. 

Association for Safe International Road Travel (ASIRT)
Provides road travel safety information, including country-specific road travel reports and a Road Safety Toolbox for the study abroad community.

Centers for Disease Control and Prevention (CDC): Travelers' Health
Includes vaccination recommendations and information on the latest outbreaks of diseases around the world. Also provides health information on specific destinations.

Overseas Security Advisory Council (OSAC)
This Federal Advisory Committee promotes cooperation in the area of security between U.S. business and private sector interests worldwide and the U.S. Department of State as well as other U.S. government agencies.  Provides region and country-specific news and reports, and a resource library on various topics.

U.S. Department of State Travel Warnings and Consular Information Sheets
Lists travel warnings for Americans in light of political unrest or health issues in individual countries as well as announcements for particular regions.

In addition, please visit the Nations Online site which pulls together global travel warning information from 10 different national governments plus the World Health Organization.