College of Graduate Studies

The Office of Research and Graduate Studies

Graduate Studies Forms and Resources


Please use the DocuSign version of our form.  These are the most recent updates of the forms.

GS-115 Credit by Examination Report (DocuSign digital signature routing)

This link will open a new window, where the Instructor Grading the Exam will enter all relevant names and then start the document on its routing. The Instructor Grading the Exam fills in their assigned information and signs, then the form will route to all others entered.  Contact our office if your College or Department needs assistance or has questions.

Masters - Courses Only Requirements

GS-105 Masters Degree Comprehensive Examination Report (Courses Only)  (DocuSign digital signature routing)

This link will open a new window, where the student will enter all relevant names and then start the document on its routing. The student fills in their assigned information and the Graduate Coordinator is most often the person who will fill in the rest of the form. Contact our office if your College or Department operates in a different manner.

Masters - Research Project Requirements

GS-103 Research Project Final Submission and Comprehensive Exam Report (DocuSign digital signature routing)

This link will open a new window, where the student will enter all relevant names and then start the document on its routing. The project supervisor will fill in the rest, and it will route to all who need to sign.

GS-110 Turnitn Report (DocuSign digital signature routing)

This is required for a thesis, research project, and doctoral candidates. It allows for the remote submission of the Turnitin Report, along with the faculty mentor's signature and any required explanation for similarity rates equal to or greater than 15%. There is an upload button for the faculty member to use to insert the TurnItIn Report PDF. 

Masters - Thesis Requirements

GS-100 Thesis Proposal Submission Form (DocuSign digital signature routing)

This is required for thesis master's candidates. This link will open a new window, where the student will enter all relevant names and then start the document on its routing. The student will attach their cover sheet and abstract and fill in their assigned information. The committee chair will fill in the rest, and then it will route for the rest of the signatures. The formal signature page is not needed for the proposal, just the final thesis submission as a hardcopy.

Thesis Submission Link 

Students, click here to submit your manuscript. Fill in the information on the digital form, and upload your WORD file. There is a 1GB file size limit, so keep photos and other graphics between 150 and 300 dpi.

GS-101 Thesis Comprehensive Examination Report Form (DocuSign digital signature routing)

This is required for candidates following the thesis master's degree path. It includes the Comprehensive Exam results as well as documents the Thesis Defense. This link will open a new window, where the student will enter all relevant names and then start the document on its routing. The committee chair is usually the one to enter the exam and defense Pass or Fail information

GS-106 Copyright form (Docusign digital signature routing)

This link will open in a new window. The student will fill in the sections assigned to them, and the Chair or Committee member will sign off on it. This form will automatically route to the Jernigan Library Tech Services division when complete, to officially log the copyright information.

GS-110 Turnitn Report (DocuSign digital signature routing)

This is required for a thesis, research project, and doctoral candidates. It allows for the remote submission of the Turnitin Report, along with the faculty mentor's signature and any required explanation for similarity rates equal to or greater than 15%. There is an upload button for the faculty member to use to insert the TurnItIn Report PDF.

Doctorate - Dissertation Requirements

GS-203 Request for a Graduate Council Representative (DocuSign digital signature routing)

THIS FORM MUST BE COMPLETED BY THE DISSERTATION CHAIR OF THE STUDENT ONLY. STUDENTS ARE NOT ALLOWED TO INITIATE THIS FORM.

A Graduate Council Representative is required for all Doctoral Candidates. This form is in DocSign and Requires the Dissertation Chair to initiate it and complete fields in the form and include the Doctoral Student's Name as it appears in the records with the Registrar. There is also a field at the beginning prior to competition of the form to insert the Doctoral Student's Name and email so that they receive a copy of this form once completed by the Dissertation and the Vice President for Research and Graduate Studies.

GS-200 Dissertation Proposal Status Report and Submission Form (DocuSign digital signature routing)

This is required for dissertations for doctoral candidates. This link will open a new window, where the student will enter all relevant names and then start the document on its routing. The student will attach their cover sheet and abstract and fill in their section of the form. The committee chair will fill in the information about the Proposal Defense. The formal signature page is not needed for the proposal, just the final thesis submission as a hardcopy.

Dissertation Submission Link

Students, click here to submit your manuscript. Fill in the information on the digital form, and upload your WORD file. There is a 1GB file size limit, so keep photos and other graphics between 150 and 300 dpi.

GS-201 Dissertation Status Report Form (DocuSign digital signature routing)

This is required for doctoral candidates. It documents the Dissertation Defense. This link will open a new window, where the student will enter all relevant names and then start the document on its routing. The committee chair will enter the Pass or Fail information.

GS-205 Qualifying Examination Report Form (DocuSign digital signature routing)

This is required for doctoral candidates. It documents written and oral examinations. This link will open a new window, where the student will enter all relevant names and then start the document on its routing.

GS-106 Copyright form (Docusign digital signature routing)

This link will open in a new window. The student will fill in the sections assigned to them, and the Chair or Committee member will sign off on it. This form will automatically route to the Jernigan Library Tech Services division when complete, to officially log the copyright information.

GS-110 Turnitn Report (DocuSign digital signature routing)

This is required for a thesis, research project, and doctoral candidates. It allows for the remote submission of the Turnitin Report, along with the faculty mentor's signature and any required explanation for similarity rates equal to or greater than 15%. There is an upload button for the faculty member to use to insert the TurnItIn Report PDF.

Survey of Earned Doctorates (SED) certificate (optional)

This is optional to complete for Ph.D. students only Wildlife Science, Environmental Engineering and Sustainable Energy Systems Engineering). 

 

The Official Signature Page for the Thesis or Dissertation Manuscript is still being required as an original, hardcopy document, signed in black ink and submitted to Graduate Studies. See the accordion section for Manuscript Resources for templates and instructions.

 

Resources

  • Instructions Concerning the Preparation of Theses and Dissertations (Manuscript Manual) – updated 02/04/2021
    • THIS WILL BE UNDERGOING EDITS DURING THE BREAK FOR SPRING 2021
    • This document is the standard by which your thesis or dissertation will be reviewed to determine if it adheres to the quality control requirements for publication.  Use it to determine how to format, prepare, and arrange your document appropriately. The Committee and Student will need to verify that the document is set up correctly prior to handing it into the Office of Research and Graduate Studies for review and publication approval.  When using a journal as a formatting guide, if the journal does not specify rules, this format will supersede the journal.  If using a journal, the formatting guidelines are required when the manuscript is handed in for the initial review. 

    • Check out our workshop by clicking here.
  • Basic Theses and Dissertation Microsoft Word Template. (Manuscript Template) – updated 02/04/2021
    • THIS WILL BE UNDERGOING EDITS DURING THE BREAK FOR SPRING 2021
    • This Microsoft Word template is a tool intended to be a guide to assist in basic formatting for your thesis or dissertation manuscript. 

      It is to be used while simultaneously referencing the Instructions Concerning the Preparation of Theses and Dissertations, found above. 

      The template is provided to assist with the process, but is not a substitute for checking your own formatting and adherence to the rules set forth in the Instructions Concerning the Preparation of Theses and Dissertations.  The Committee and Student will still need to verify that the document is set up correctly prior to handing it in to the Office of Research and Graduate Studies for review and publication approval.  When using a journal as a formatting guide, if the journal does not specify rules, this format will supersede the journal.  If using a journal, the formatting guidelines are required when the manuscript is handed in for initial review.

  • Common Error Checklist NEW - updated 02/04/2021
    • This list is a breakdown of what are some of the most common areas seen in items submitted to Graduate Studies. Please utilize this list to your aid you in making sure your manuscript is ready to be submitted to Graduate Studies.
  • All Manuscripts Margin Template
    • This can be used to check the formatting of your manuscript.  Important to note are 1" margins, page numbers 1/2" from the bottom of the page, as well as checking for Times New Roma 12 pt font.
  • University Writing Center
    • We offer free writing support to TAMUK students, faculty, and staff. Accomplished graduate and undergraduate students make up our staff of dedicated tutors. We work with writers through all stages of the writing process, from brainstorming and organizing to revising and polishing. While face-to-face, in-person appointments are the ideal way to experience our services, students (especially distance learners) can also make online appointments.
    • The Writing Center is able to work with the student on a section of the manuscript, to show how -to proceed for the rest of the document.

Thesis or Dissertation Signature page

Prior to obtaining your original black inked signatures you must email your signature page in the format you need with your members filled in for review and approval by Graduate Studies.

Copyright

  • GS-106 Copyright form (Docusign digital signature routing)

    This link will open in a new window. The student will fill in the sections assigned to them, and the Chair or Committee member will sign off on it. This form will automatically route to the Jernigan Library Tech Services division when complete, to officially log the copyright information.

  • Research Compliance Information
    • Some research will require a Research Compliance protocol to be in place before activity can begin. Working with Human Subjects, Vertebrate Animals, Biohazards, and items or activities covered under Export Control Guidance will need to be reviewed. Appropriate training will be required. Students require a Supervising Faculty Mentor to file their protocol and to act as the immediate oversight for the project, students of any level cannot be a Principal Investigator for a research project. They are listed as Student Investigators. Please contact the Office of Research and Graduate Studies, Research Compliance to see if you need to have a protocol submitted.
  • Graduate Council
    • The Texas A&M University-Kingsville Graduate Council is charged with the overview of all Graduate Affairs. It is the responsibility of the Graduate Council to review all proposals for graduate degree programs and courses and, at its option, existing programs and to review the criteria for membership on the Graduate Faculty.
    • Furthermore, the council is to establish admission standards, standards for the continuation of graduate students, and residency requirements. Finally, the council is to consider any other matters relevant to the Office of Research and Graduate Studies.
  • The Survey of Earned Doctorates (SED) questionnaire
    • This questionnaire can be completed either by web or hard copy. Eligible respondents are research doctorate graduates from U.S. universities who have completed their degree during the eligibility periods below.
  • Characteristics of Doctoral Programs
    • The Characteristics of Doctoral Programs were developed by the Coordinating Board's Graduate Education Advisory Committee (GEAC) to provide a snapshot of doctoral programs offered by Texas public universities and health-related institutions.