Program Roles & Responsibilities
Study Away Program Roles & Responsibilities
Developing a study away program is a collaborative effort between faculty leaders and the Office of International Studies & Programs. Faculty and the office staff will work as a team throughout the four stages of a study away program cycle to best support its implementation. Below is a brief description for each of these roles and their responsibilities.
Faculty leader expectations include, but are not limited to:
- Develop a program that intentionally incorporates aspects of the host culture and student experiences as a focus of the academic experience.
- Collaborate with the Study Away Office to establish and implement a study away program. This includes completing all necessary components related to academic course offerings and student travel.
- Work with the Study Away Office regarding all aspects of the program budget and appropriately manage programs funds.
- Market your program and recruit students to meet the established target enrollment number.
- Host meetings/orientation and maintain communications with registered students prior to the program's departure to set expectations and start developing the group dynamic.
- Attend required meetings and maintain communications with the Study Away office prior, during and after program.
- Comply with all faculty-led program procedures as outlined in the Faculty Leader Responsibilities for Study Away Programs document.
The Program Coordinator expectations include, but are note limited to:
- Collaborate with the faculty leader(s) to establish the program. Facilitate all components of the faculty leader's proposal application process.
- Collaborate with the faculty leader to develop the program budget and manage funds accordingly.
- Assist with program marketing by developing a program brochure page in Via-TRM and offering the opportunity to exhibit at various study away promotional events.
- Initiate and maintain the student billing process in collaboration with Business Services Office.
- Host the pre-departure meeting which prepare faculty leaders for emergencies and student behavior abroad, as well as inform leaders about liability forms and insurance.
- Support faculty before, during, and after the program.
- Respond to emergencies as needed.
- Process program evaluations.
The Study Away Office expectations include, but are not limited to:
- Facilitate the student online application process and completion of all pre-departure requirements.
- Provide the pre-departure orientation, mandatory for all study away students.
- Promote all Study Away programs through various marketing campaigns and recruitment events.