Faculty & Staff Resources

Faculty Resources

Program Roles & Responsibilities

Study Away Program Roles & Responsibilities 

Developing a study away program is a collaborative effort between faculty leaders and the Office of International Studies & Programs. Faculty and the office staff will work as a team throughout the four stages of a study away program cycle to best support its implementation. Below is a brief description for each of these roles and their responsibilities.   

Faculty leader expectations include, but are not limited to: 

  • Develop a program that intentionally incorporates aspects of the host culture and student experiences as a focus of the academic experience. 
  • Collaborate with the Study Away Office to establish and implement a study away program. This includes completing all necessary components related to academic course offerings and student travel. 
  • Work with the Study Away Office regarding all aspects of the program budget and appropriately manage programs funds. 
  • Market your program and recruit students to meet the established target enrollment number. 
  • Host meetings/orientation and maintain communications with registered students prior to the program's departure to set expectations and start developing the group dynamic. 
  • Attend required meetings and maintain communications with the Study Away office prior, during and after program. 
  • Comply with all faculty-led program procedures as outlined in the Faculty Leader Responsibilities for Study Away Programs document.   

The Program Coordinator expectations include, but are note limited to: 

  • Collaborate with the faculty leader(s) to establish the program. Facilitate all components of the faculty leader's proposal application process.
  • Collaborate with the faculty leader to develop the program budget and manage funds accordingly.
  • Assist with program marketing by developing a program brochure page in Via-TRM and offering the opportunity to exhibit at various study away promotional events.
  • Initiate and maintain the student billing process in collaboration with Business Services Office. 
  • Host the pre-departure meeting which prepare faculty leaders for emergencies and student behavior abroad, as well as inform leaders about liability forms and insurance.
  • Support faculty before, during, and after the program.
  • Respond to emergencies as needed.
  • Process program evaluations.

The Study Away Office expectations include, but are not limited to:

  • Facilitate the student online application process and completion of all pre-departure requirements.
  • Provide the pre-departure orientation, mandatory for all study away students.
  • Promote all Study Away programs through various marketing campaigns and recruitment events.