Texas A&M University-Kingsville

Satisfactory Academic Progress Policy

Effective Fall 2011

Academic Progress Standards

The various federal and state regulations governing student financial assistance programs require that an institution develop standards to measure students' reasonable progress toward a degree objective. Satisfactory Academic progress will be evaluated at the end of each academic term (fall, spring, and summer). This evaluation reviews all credit hours attempted at Texas A&M University-Kingsville, regardless of whether or not financial aid was received. The following qualitative and quantitative standards must be met to remain eligible for financial assistance at Texas A&M University-Kingsville.

Qualitative Measures of Academic Progress

The qualitative measure of academic progress is a grading scale of 0.00 to 4.00, based on students' enrollment classification.  

  • Incoming freshmen, graduate students, or transfer students will be eligible to apply for financial assistance upon admission to the university during their initial term.
  • Undergraduate and returning students who have previously attended the university must achieve a minimum cumulative grade point average of 2.00 to maintain eligibility for financial assistance.  
  • Graduate students who have previously attended the university must achieve a minimum cumulative grade point average of 3.00 to maintain eligibility for financial assistance.  
  • Doctoral students who have previously attended the university must maintain a cumulative grade point average of 3.00 to be eligible for financial assistance.

Quantitative Measures of Academic Progress

In addition to maintaining a minimum grade point average, students must demonstrate acceptable progress toward a degree or certificate objective in order to remain eligible for financial assistance.  Students cannot receive financial aid beyond a specified total of attempted credit hours, and they must pass a certain percentage of the credit hours for which they enroll.  These requirements are summarized as total credit hours and ratio of earned hours to attempted hours on the chart below.


Classification 

Grade Point Average

Ratio of Earned Hours

to Attempted Hours

Total Hours Including Transferred Credit


Undergraduate
(Students working on their first baccalaureate degree)

 

 

2.0

 

 

67%

   195 credit hours A , B


Graduate

3.0

67%

 54 credit hours C


Doctoral

3.0

67%

         100 credit hours


A Includes remedial courses

B Second Baccalaureate – additional review required

C Second Graduate – additional review required

Hours earned do not include grades of  F (failed),  I (incomplete), U (unsatisfactory), Q (withdrawal) or QI (withdrawal identifier for Senate Bill 1231).  Courses that have been repeated will be counted for each enrollment as hours attempted, and will be counted as hours passed if a grade other than F, I, U, Q, or QI is received.  Remedial course credits will also be used to determine a student’s enrollment status for financial aid eligibility.

 

SAP Warning


After one semester of not meeting the SAP standards, students will be issued a warning and will be permitted to receive financial aid for the next semester. However, after the one semester of warning, students who fail to meet any one or a combination of the SAP measures will be ineligible for financial assistance. Students may appeal this suspension if there are extenuating circumstances contributing to the lack of academic progress.

Financial Aid Appeals


Students who are denied financial assistance may appeal the decision.

Appeal Procedure

If mitigating/extenuating circumstances exist, a student may initiate an appeal through the Office of Student Financial Aid.  Examples of possible mitigating circumstances are medical problems or serious illness, illness or death of a family member, change of majors, change of grade, or other similar situation.

The Appeal Form can be obtained at the Office of Student Financial Aid or online at: http://www.tamuk.edu/finaid/onlineforms/index.html

Copies of all supporting documentation should be attached to this form.  To ensure proper identification of the student’s documents, please include the K Number on all pages.

Failure to provide the required documentation will result in the denial of the student’s appeal. All information will become a part of the student’s confidential financial aid record and cannot be returned.  The student will receive notification from the Financial Aid Office in two to four weeks regarding the status of the appeal.  Appeals submitted after the first day of class each semester may require additional time for review and a response.

Approval of Appeal

Upon approval of the appeal, the student must meet with their financial aid officer to develop an Academic Plan to receive financial assistance for the term of their approval. Failure to adhere to the conditions of the Academic Plan will result in the cancellation of all future financial assistance. No future appeals will be accepted.

Denial of Appeal

If the appeal is denied the student will be ineligible for future aid until they have met the minimum standards of Satisfactory Academic Progress. No future appeals will be accepted.

Monitoring of Academic Plan

Academic Plans are reviewed at least once per academic term.  Failure to adhere to the conditions of the Academic Plan will result in the denial or cancellation of all future aid until the student has met the minimum standards of Satisfactory Academic Progress.

This page was last updated on: April 09, 2013