Judicial/Conduct Hearing Boards

The University has several disciplinary hearing boards in place as part of the conduct hearing process.

University Disciplinary Committee (UDC)

1. A committee consisting of students, faculty, and staff appointed by the Dean of Students which serves as a hearing body to adjudicate nonacademic student misconduct cases that are serious in The Dean of Students determines the seriousness of the alleged violation(s) and will refer cases to this committee as deemed appropriate.
2. The UDC is composed of three (3) staff members (comprised of two (2) representatives from the Division of Student Affairs and one (1) at-large from the University); two (2) faculty (from any college); and two (2) students. The Dean of Students serves as an ex-officio member. Four (4) members shall constitute a quorum to hear cases.
3. It is the responsibility of the UDC to provide for prompt and fair consideration and resolution of the case through a formal hearing The proceedings are not judicial trials; however, the respondent may present his or her defense against the charges and may produce either oral testimony or written affidavits of witnesses. The student may choose an advisor, to accompany, but not represent him or her during a hearing. Final decisions of this body are communicated through the chair, appointed by the Dean of Students. The decisions of this body may be appealed to the Senior Student Affairs Officer.
4. The University Disciplinary Committee is expected to consult with the Texas A&M University System Counsel, through the Dean of Students, to ensure that its procedures are legally sound and fair to all parties.

Sexual Harassment/Sex-based Misconduct Hearing Board

A committee consisting of students, faculty, and staff is appointed by the Dean of Students which serves as a hearing body to adjudicate sexual misconduct cases.

1. If the complaint is referred to a hearing, the Dean of Students Office will select three individuals from a pool of trained adjudicators to hear the case as members of the Sexual Harassment/Sex-based Misconduct Hearing Board.
2. The Dean of Students will also appoint one of the three members to serve as the
3. The hearing will be conducted in conformance with the Sexual Harassment/Sex-based Misconduct Hearing
4. It is the responsibility of the Sexual Harassment/Sex-based Misconduct Hearing Board to provide for prompt and fair consideration and resolution of the case through a formal hearing process. The proceedings are not judicial trials.
5. The respondent and complainant may choose an advisor, to accompany, but not represent, him or her during a
6. During the hearing, the investigative authorities will present the information from their investigative report on behalf of the
7. Both the respondent and the complainant will be allowed to support or rebut information presented before the hearing
8. After the testimony phase of the hearing is concluded, the member of the Sexual Misconduct Hearing Board will go into executive session to deliberate on the charges.
9. Determination of responsibility will be made based on a preponderance of the evidence
10. If the respondent is found not responsible then the hearing board concludes the process. If the respondent is found responsible for one or more violations of the Student Code of Conduct, the hearing board will determine sanctions for the student after being informed of the student’s conduct status with the University.
11. The Sexual Harassment/Sex-based Misconduct Hearing Board will have five (5) days to render a written decision including any applicable sanctions unless circumstances require additional time.
12. For sexual harassment and/or sex-based misconduct hearings, a written statement of the findings, including rationale, the formal action to be taken by the University and a description of the appeals process will be sent to the respondent and the complainant simultaneously (meaning without substantial delay between the notifications to each) by the Dean of Students Office.
13. Sexual Harassment/Sex-based Misconduct Hearing Board is expected to consult with the Texas A&M University System Counsel and/or the System Ethics and Compliance Office, through the Dean of Students Office, to ensure that its procedures are legally sound and fair to all parties.

Judicial Appeals Board

An appellate board consisting of students, faculty, and staff appointed by the Senior Student Affairs Officer (Acting Vice President of Student Success) to hear student appeals of proposed disciplinary actions associated with academic student misconduct charges and appeals of decisions resulting from a student grievance against a student, student group, faculty, staff, or university administrator

1. The board’s composition includes one (1) faculty representative from each of the academic colleges and two (2) representatives from the Division of Student Success. The required meeting quorum is three members. The Senior Student Affairs Officer or their designee serves as an ex-officio member. The final decisions of this board are communicated through the chair, which is appointed by the Senior Student Affairs Officer or their designee.
2. In the case of hearing student appeals of proposed disciplinary actions associated with academic student misconduct charges, it is the responsibility of the board to make a reasonable determination of the validity of charges against the student and to express its judgment regarding the appropriateness of the proposed sanctions.
3. The student may choose an advisor, to accompany, but not represent him or her
4. In cases involving suspension or expulsion for academic misconduct, the decision of this board may be appealed to the
5. In the case of student grievances appeals, except in specific areas of dispute covered by other explicit policy (e.g., discrimination, sexual harassment), it is the responsibility of the board to make a reasonable determination of the validity of the student’s charges and to express its judgment regarding the appropriate resolution of the problem. The student may choose an advisor, to accompany, but not represent him or her.
6. The Judicial Appeals Board is expected to consult with the Texas A&M University System Counsel, through the Senior Student Affairs Officer or their designee, to ensure that its procedures are legally sound and fair to all parties.