Satisfactory Academic Progress Policy

Effective Fall 2015

 

What is Satisfactory Academic Progress?

Federal regulations require that all students who receive financial aid must maintain satisfactory academic progress and progress towards an eligible degree. In addition, federal regulations require students advance towards their degree objective before reaching the 150% maximum timeframe limit (see maximum timeframe eligibility section below for more information). 

How do I meet Financial Aid Satisfactory Academic Progress?

  • Maintaining the required cumulative grade point average for your degree program (Qualitative Measure)
  • Successfully complete 67% (two-thirds) of attempted credits each academic term (Quantitative Measure)
  • Ability to obtain your degree object within the 150% maximum timeframe limit

Determination of Financial Aid Satisfactory Academic Progress Standing

Satisfactory Academic progress will be evaluated at the end of each academic term (fall, spring, and summer). This evaluation reviews all credit hours attempted at Texas A&M University-Kingsville, regardless of whether or not financial aid was received. The following qualitative and quantitative standards must be met to remain eligible for financial assistance at Texas A&M University-Kingsville.

Qualitative Measures of Academic Progress (Grade Point Average)

The qualitative measure of academic progress is a grading scale of 0.00 to 4.00, based on students' enrollment classification.  

  • Incoming freshmen, graduate students, or transfer students will be eligible to apply for financial assistance upon admission to the university during their initial term.

  • Undergraduate and returning students who have previously attended the university must achieve the minimum cumulative grade point average required for all attempted credits. 

  •  Graduate/Doctoral students who have previously attended the university must achieve a minimum cumulative grade point average of 3.00 to maintain eligibility for financial assistance.  

Minimum Cumulative Grade Point Average (GPA)

Students are required to meet the following minimum cumulative GPA requirements:

Classification Minimum Cumulative GPA
First Year Freshman (0 – 29 attempted credits) 1.75
Second Year Sophomore (30 – 59 attempted credits) 1.85
Junior & Senior – (60 + attempted credits) 2.00
Graduate/Professional Students 3.00

Quantitative Measures of Academic Progress (Pace to Graduate)

Students are required to earn a minimum of 67% of cumulative hours attempted to stay on pace to graduate. Pace is calculated by dividing the cumulative number of hours earned by the cumulative number of hours attempted.

Maximum Time Frame

Students must complete a program within a maximum number of attempted credit hours to continue to qualify for aid. The maximum time frame is 150 percent of the credit hours required for the program of study. For example, if a Bachelor’s degree requires 120 credit hours, a student must complete the degree within 180 credit hours. Preparatory hours (i.e., developmental or remedial courses) are excluded from the maximum time frame calculation. In addition, courses dropped during the drop/add period are excluded from calculations. Repeat courses, incompletes, audits and withdrawals, are included in the maximum timeframe calculation as attempted credit hours. Students seeking second degrees and students with double majors are monitored like any other students under this policy. If or when the student exceeds the maximum time frames allowed for his/her respective programs, the student may appeal for an extension.

Levels of Academic Standing

Good Standing

Students evaluated at the end of each academic term and meet the required GPA requirement for your academic level and have successfully completed 67% of all attempted credits taken for the academic term.

Financial Aid Warning

Student’s cumulative GPA dropped below the required GPA, and/or student did not complete 67% of all attempted credits in a term, and student is able to graduate within 150% maximum timeframe limit. A student is able to receive financial aid while on warning status, but must meet SAP standards during that term of enrollment to remain eligible for subsequent financial aid.

Financial Aid Unsatisfactory Academic Progress

Student did not meet SAP standards while on Financial Aid Warning or Financial Aid Probation status, or it is determined that the student will not be able to graduate within the 150% maximum timeframe limit. A student is not eligible to receive federal financial aid while on Financial Aid Unsatisfactory Academic Progress.

Financial Aid Probation

This status is only granted upon the approval of a Financial Aid SAP Appeal. Student may receive financial aid for one more term, but must meet SAP standards by the end of that term to remain eligible for subsequent financial aid.

Reinstatement of Financial Aid Eligibility and Appeal Process

Financial Aid eligibility may be reinstated when the student raises his/her required cumulative GPA based on academic attempted credits (UG), 3.0 (GR) and has achieved a cumulative completion rate of 67% for all credit hours attempted. Reinstatement of financial aid eligibility may also occur upon the approval of a Satisfactory Academic Progress Appeal. 

Satisfactory Academic Progress Appeal Process

A student may request consideration for reinstatement of financial aid eligibility through a formal appeal process by completing the Satisfactory Academic Progress Appeal form with appropriate documentation. An appeal must be received and approved prior to or during a term for which aid is being requested. Aid will not be awarded retroactively for a prior term in which financial aid eligibility was suspended or which satisfactory academic progress was not made.

A student may appeal if the reason for failure to meet the minimum satisfactory academic progress standards was the result of extenuating circumstances and if the situation that caused the poor performance has been resolved. Documentation of extenuating circumstances must be provided with the appeal form. Students will receive notification of their appeal via their TAMUK email within 2 – 4 weeks of submission.

Appeals may result in any one of the following actions:

  • Reinstatement on Probation

  • Reinstatement on an approved academic plan where the student will be held to specific requirements

  • Denial of reinstatement.

Maximum Time Frame Extension Appeal

Students have the right to request an extension of their financial aid eligibility, once per degree objective, should they exceed the maximum credits allowed for their degree program. Students will need to complete a Maximum Timeframe Extension Appeal Form and include their academic plan for degree completion. Submission of an appeal does not guarantee approval

If an appeal is approved, coursework will be limited to courses required for the completion of the degree. In addition, a student must maintain a minimum cumulative GPA of 2.0 and successfully complete all course listed on their academic plan. Failure to meet the requirements of the approved Maximum Timeline Appeal will result in the student’s ineligibility to receive financial aid. 

If a Maximum Timeline Extension Appeal is denied, a student may submit a written request for review of the appeal to the Satisfactory Academic Progress Appeals Committee. If the Committee’s decision is to uphold the denial, the student may not submit any subsequent requests for funding consideration.

Satisfactory Academic Appeal Forms can be obtained at the Office of Student Financial Aid or online at: http://www.tamuk.edu/finaid/onlineforms/index.html



 

Additional SAP Definitions and General Information

 Grades/Credit Completion

Passing grades include: A, B, C, and D. The following grades are considered attempted but are not completed or passing credits: F (failed), I (incomplete), U (unsatisfactory), Q (withdrawal), QE (withdrawal identifier for Senate Bill 1231) or QI (withdrawal identifier for Senate Bill 1231).  If a student completes zero credits in a term for which financial aid was received, the student may owe a financial aid repayment. Remedial course credits will also be used to determine a student’s enrollment status for financial aid eligibility.

Repeated Courses

Courses that have been repeated will be counted for each enrollment as hours attempted, and will be counted as hours passed if a grade other than F, I, U, Q, QE, or QI is received.

Transfer Credits

Credits taken at another institution that are official accepted toward the student’s degree program will not be used in the calculation of SAP standing, but will count toward the 150% maximum timeframe credit limit.

Non-Traditional Credits

Non-traditional credits (this includes AP, CLEP, IB and Military) that are accepted for credit at TAMUK will not be used in the calculation of SAP standing, but will be counted in the calculation of the 150-% maximum timeframe credit limit.

Consortium Agreements

Students enrolled in more than one institution under consortium agreements are subject to the home institution’s SAP policy. When TAMUK is the home institution, credits earned at the host institution will be included in calculation of Financial Aid SAP standing and toward the 150% maximum timeframe credit limit. 

Students should check their current SAPstatus by logging in to the Blue & Gold Connectionand clicking on the eligibility tab under the financial aid menu.

This page was last updated on: January 7, 2016