Texas A&M University-Kingsville

Accounts

Once the original Notice of Award or a contract has been received, reviewed, and approved, ORSP will review the pending file to ensure that all requirements for initiating project activities have been met. If this is not the case, the PI/PD will be contacted to provide the required information or documentation and there will be a delay in the establishment of the account.  If the file is complete, ORSP will submit a "Request for Account Establishment" to the ORSP Post Award. It is this office that will establish an account for the project award and a match account if cost sharing has been included in the proposal. 

These accounts are established to maintain and administer funds based on the terms of the award document. Accounts are maintained in accordance with generally accepted accounting principles. The awarded budget provides the basis for allowable expenditures. 

The authorization and expenditure of funds is determined by the applicable federal or state regulations, the requirements of the source of funds, and the institutional rules and procedures governing expenditures. In the course of a project, the PI/PD may wish to make an expenditure that is not specifically authorized in the award document. The Post Award Office can assist in determining whether or not a sponsor approved budget revision would be required in order to make the expenditure. Budget revisions requiring sponsor and/or institutional  approval must be submitted to the ORSP.

PI/PDs are responsible for reviewing agency and program guidelines relating to their grants and ensuring that all expenditures are directly related to and necessary for the successful completion of the project. The ORSP-Post Award Office determines the allowability of cost items for expenditure.

This page was last updated on: July 10, 2013