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Sample Meeting Agenda |
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00:00 The Club President calls the meeting to order. After making the opening remarks he introduces the guests (if any) and the Toastmaster for the day. 00:10 The Toastmaster introduces the Grammarian, AH Counter and the Time Keeper. They will explain their duties. 00:20 The Toastmaster then introduces the speaker(s) for the day and also gives a brief introduction to their speech(es) . The speaker(s) then deliver(s) the speech, strictly adhering to the time limits and the rules for the manual speeches given in the user manual. 00:50 The Toastmaster introduces the Table Topics Master and asks if the guests are willing to participate in the Table Topics ( In this segment, the members are expected to speak extemporaneously). 00:52 The Table Topics Master explains his duties and then presents at the most three table topics, after which he/she returns control of the lectern to the Toastmaster. 01:05 The Toastmaster asks for Evaluator, Grammarian, AH Counters and Timekeepers Report and then makes a brief evaluation of the meeting before returning the control of the lectern to the Club President. 01:15 The Club President asks for the Educational tip for the day. The Club President begins the discussion of club business and asks for comments/suggestions from members and guests. Finally, the President makes closing remarks and, with no objections, adjourns the meeting. MEETING ROLES AND RESPONSIBILITIES EVALUATOR: The Evaluator evaluates the prepared speeches. The Evaluator must carefully review the rules for evaluating a particular manual speech and evaluate the speeches accordingly. The Evaluator typically needs to comment on the preparation of the speaker, start and conclusion of the speech, vocal variety, eye contact, physical action and confidence of the speaker. The Evaluator must make suggestions for improvement and also identify the strengths of the speaker. TIMER: One of the key objectives of Toastmasters is to learn to express one's thoughts clearly and concisely within a specific time. The Timer is responsible for keeping track of time. Typically, the Speakers must be allowed to talk for 30 seconds beyond their allowed time upon which the Timer starts ringing a bell signaling the speaker to stop his speech at that point. TABLE TOPICS MASTER: Table Topics is a segment in which the speakers are expected to speak on the spot without any prior preparation. The Table Topics Master is a member who is responsible for presenting at the most three table topics. Sample Table Topics may be as follows: 1. Give me 10 wrong reasons for getting married. 2. If you would like to see one change in Kingsville, what would that be and why ? GRAMMARIAN: The function of the Grammarian is to look for the misuse of English by the speakers. The Grammarian has to observe and note down incomplete sentences, incorrect grammar, usage of words in wrong meaning and incorrect pronunciation. The Grammarian also introduces the Word of the day and keeps track of the speakers who used the same during their speech. AH COUNTER: The purpose of the AH Counter is to note words and sounds used as a "pause-filler" by anyone who speaks during the meeting. Typical pause-fillers are "aah, huh, ummm, aannd, soo, as you know" etc. The AH Counter also notes the repetitive use of a particular word/phrase by the speakers. TOASTMASTER: The Toastmaster hosts the entire program. The Toastmaster must create an atmosphere of interest, expectation and receptivity. The Toastmaster must be an ideal host in that he has to motivate the new comers to take part actively in the meetings. COMPETENT TOASTMASTER (CTM) SPEECHES 1. Ice Breaker -In this speech where the speaker learns to speak before an audience. The main objective of the speech is to introduce oneself to the audience. This is a relatively short speech(4-6minutes). All other CTM speeches last five to seven minutes. 2. Organize your Speech - In this speech, the speaker is expected to organize his speech in such a way that it has a definite path from start to finish. At no point of time must the speaker digress from his intended goal. 3. Get to the Point - In this speech, the speaker is to prepare a speech that has a clear general purpose (to inform, persuade, entertain or inspire) and a specific purpose. 4. How to Say It - The speaker is to use words and arrangements of words that effectively communicate his or her message to the audience. 5. Your Body Speaks - In this speech, the speaker is expected to use gestures and body movements to convey his idea. Actions such as the movements of arms and hands, facial expressions and eye contact must be used. The expressions and actions must be consistent with the feelings the speaker is trying to convey. 6. Vocal Variety - In this speech, the speaker is expected to make use of vocal variety to portray the various shades of meaning he/she is trying to convey. The speaker must concentrate on his voice volume, speaking rate, vocal pitch and vocal tone. 7. Research Your Topic - The speaker is to select a subject of importance to the audience that requires research. This speech requires that the speaker makes use of all the skills that he has learnt in his six preceding speeches. 8. Get Comfortable with Visual Aids - The speaker is to present a speech that uses two or more visual aids. The visual aids selected must be appropriate for the message and audience, and be displayed correctly with ease and confidence. 9. Persuade With Power - In this speech, the speaker is expected to deliver his speech in an appealing way. His/her appeal must persuade the audience to accept his/her point of view. 10. Inspire your Audience - This speech requires that the speaker uses all the skills that he/she has learnt from their preceding speeches and deliver a speech that inspires the audience. [Meeting] [Contact Us ] [Public Speaking Tips] [Toastmasters International] |