Texas A&M University-Kingsville

HCSC Constitution

CONSTITUTION

Texas A&M University-Kingsville Honors College Student Council

 

ARTICLE I:  NAME OF ORGANIZATION

The name of the organization will be Texas A&M University-Kingsville Honors College Student Council.  Acceptable abbreviations are HCSC and Honors College SC.

   

ARTICLE II:  PURPOSE

The purpose and goal of the Honors College Student Council is to encourage academic excellence.  The HCSC is dedicated to promoting our college and to help make the voices of our Honors students heard.   

 

ARTICLE III:  MEMBERSHIP

Membership in this organization is open to any TAMUK student admitted and in good standing in the Honors College.

This organization will not discriminate on the basis of race, color, national or ethnic origin, religion, sex, disability, age, sexual orientation, or veteran status.

Categories of Membership:

Active Members (Voting Status)

To be considered an Active member, HC students need to participate in the following activities:

  • attend at least half of the scheduled HC sponsored events per fall and spring semesters (sign-in required)
  • participate in at least three online discussions per fall and spring semesters
  • vote, either at a meeting or online, in HCSC elections
  • Only Active Members are eligible to represent the HCSC and participate in sponsored trips and/or request possible funding.

Non-active Members (Non-voting Status)

HC students who do not maintain Active Membership will be classified as a Non-active Member (loss of voting privileges) until such time as they reestablish Active Membership.

Staff/Faculty Members (Non-voting Status)

Honors College staff and TAMUK faculty teaching Honors sections/contracts are eligible to be non-voting members of the HCSC. 

Selection Process:

Students:

Same as full admission in the Honors College: 

Freshman:        24 or higher on ACT OR

                        1100 or higher (reading and math only) on SAT

Transfer/Current TAMUK students:  3.50 or higher GPA

Once admitted to the TAMUK Honors College, a 3.25 GPA must be maintained to remain in good standing at the Honors College and the HCSC.

Staff/Faculty:

An announcement of eligibility to be part of HCSC will be extended to all faculty teaching Honors courses.  The Honors College staff is automatically eligible to join the HCSC if they wish.

Attendance:

Attendance at meetings and organizational events is encouraged.  Sign-in at these meetings is required.

Removal Procedures:

Active Membership will be lost if activity requirements are not met.  Students will then be designated as Non-active status until such time as they again meet the requirements for Active status.  (Voting rights are lost when Active status is lost.)

Students not in good standing with the Honors College are not eligible to be Active members of the HCSC.  If a student is placed on Honors probation, their HCSC membership will be Non-Active during that period.  Once good standing status is achieved at the Honors College, the HCSC Active membership will be reinstated.

Any member who displays a negative attitude or who undermines the activities of the HCSC must meet with the Dean of the Honors College concerning their actions.  The Executive Board can request the Dean meet with an individual.

 

ARTICLE IV:  MEETINGS

Meeting Frequency:

The Honors College will hold sponsored events per fall and spring semester.  Days of the week will be alternated to ensure as much participation as possible.  Attendance at meetings and organizational events is encouraged.  Sign-in at these meetings is required.

The elected Executive Board of the Honors College Student Council can call special topic meetings to discuss urgent issues that need to be attended to before the next HC meeting.

The Executive Board of the HCSC will meet at least twice a semester, one being held within the first two weeks of the semester to set the charge for the Council that semester.  Executive Board meetings will be open to the membership unless a closed session is determined by the President, at which time, non-HCSC members will be asked to leave the room.  The HCSC President will announce the meeting open again upon completion of that particular issue/discussion.

Parliamentary Procedure:

The conduct of the HCSC’s general assembly and Executive Board meetings shall be governed by this Constitution and by Robert’s Rules of Order, newly revised, in the order given here.  The Executive Board President shall serve as Parliamentarian.

Quorum:

When an issue arises that needs the vote of the Active Members, an official business meeting will be held on a specific date.  Before that date, the issue to be voted on will be disseminated to the membership through the HC website, Facebook page and emails as needed. 

The minimum number of Active Members needed at a meeting to conduct a vote on HCSC business is 50% +1.

Majority Vote:

Once the quorum has been met, discussion will be held at the official business meeting and a vote will be taken.  For the issue to pass, a simple majority of 50% + 1 of voting members at the business meeting is needed.  For the removal of a member of the Executive Board or the Advisor, approval by two-thirds of the voting members at the meeting is needed.

Elections will have an established and announced period for ballots to be cast.  Each election will set how the ballots will be cast: paper ballots and/or through a survey on the HC Facebook.  Successful candidates will be determined by the majority vote of the total ballots cast.

 

ARTICLE V:  DUES

Dues will not be collected from HCSC members.


ARTICLE VI:  OFFICERS AND REPRESENTATIVES

Officers and Representatives (Duties and Terms):

President: 

Duties:  Oversees the HC Student Council, runs meetings, represents the Council at events on and off campus, and serves as Parliamentarian.

Term:  This is a one year term.  This position has voting status in case of a tie.

Open to:  The HCSC student holding the position of President-Elect the previous academic year

President-Elect:

Duties:  Runs meetings in President’s absence, oversees committees and tracks committee project deadlines. 

Term:  Must be able to serve as President-Elect first academic year elected and as President in the next academic year.  Person holding the President-elect office automatically moves up to President the next year without another election.  This position has voting status.

Open to:  Nominees must have Sophomore or Junior in year served as President-Elect and be able to serve as President the following year. (See Classification of Students below)

Secretary:

Duties:  Records minutes for HCSC meetings, collects committee reports, and tracks member participation at events/meetings. 

Term:  This is a one year term.  This position has voting status.

Open to:  Nominees holding Sophomore, Junior or Senior status in the year of office. (See Classification of Students below)

Treasurer:

Duties:  Keeps the financial records for the HC Student Council and if fund-raising is performed, collects the funds, processes the deposit and initiates needed payments.  Tracks inventory of items used as fund-raiser. 

Term:  This is a one year term.  This position has voting status.

Open to:  Nominees holding Sophomore, Junior or Senior status in the year of office. (See Classification of Students below)

Historian:

Duties:  Helps keep the historical records for the HC Student Council, takes pictures at events, oversees the HCSC Newsletter, collects information for HC Facebook page, and works closely with the Advisor on the storage of historical data.

Term:  This is a one year term.  This position has voting status.

Open to:  Nominees holding Freshman, Sophomore, Junior or Senior status in the year of office. (See Classification of Students below)

College Representatives:

One each from:

Dick & Mary Lewis Kleberg College of Agriculture, Natural Resources and

Human Sciences

            College of Arts and Sciences

            College of Business Administration

            College of Education and Human Performance

            Frank H. Dotterweich College of Engineering

Duties:  Serves as representatives to the Executive Board; may serve as Chair of a Committee. 

Term:  These are each a one year term. These positions have voting status.

Open to:  Nominees holding Freshman, Sophomore, Junior or Senior status in the year of office. (See Classification of Students below)

Representatives At-Large:

Two Underclassmen (0-59 Hours)

Two Upperclassmen (60 hours +) 

Duties:  Serves as representatives to the Executive Board; may serve as Chair of a Committee. 

            Term:  These are each a one year term. These positions have voting status.

Open to:  Nominees holding Freshman, Sophomore, Junior or Senior status in the year of office. (See Classification of Students below)

Classification of Students:

Freshmen:        1 to 29 semester hours of undergraduate credit

Sophomore:     29 to 59 semester hours of undergraduate credit

Junior:             60 to 89 semester hours of undergraduate credit

Senior:             90 + semester hours of undergraduate credit

NOTE:  This is based on overall credits (includes transfer and dual-enrollment).

Qualifications for Holding HCSC Officer/Representative Positions:

  1. Must be an student of good standing of the TAMUK Honors College
  2. Must be have Active Member status in the HCSC
  3. Must not be on Honors College probation+
  4. Must have completed at least one college semester/quarter at any University/College or one-year high school/college dual enrollment
  5. Must be enrolled at TAMUK at least 06 credit hours for the academic year (Fall and Spring semesters)
  6. College Representatives can only run for the college of their first major.

Term of Office:

As stated above for the individual positions.

Elections:

The Election Committee will be charged with drafting the procedures for yearly HCSC elections.  The final procedures will be approved by the Executive Board and the Dean of the Honors College.  Once approved, the procedures will be posted on the HC website.

Removal of Officer or Representative:

Any member of the Executive Board who displays a negative attitude or who undermines the activities of the HCSC shall be removed from office.  A quorum of 50% +1 of Active Members must be present at the meeting and approval by two-thirds of the voting members at the meeting is needed to remove the individual.  An election to fill the vacancy will be held immediately.

 

ARTICLE VII:  ADVISOR

Duties:

  1.  Give advice and suggestions on matters of interest to the HCSC.
  2. Inform the Council President and/or the Membership when the organization may be taking an action that could violate applicable laws and/or policies.
  3. Refrain from overriding the organization, its actions, and/or its members, with the exceptions of possible violations of University Policy, as well as violations of local, state, and/or federal laws, or in instances of severe liability exposure to the organization and University.
  4. Verify expenditures of the HCSC and manage its account.
  5. Serve on the Executive Board, without a vote.
  6. Assist the organization in meeting its goals.
  7. Aid in the continuity of the organization by attending meetings and by being available for advice and consultation.
  8. Check grades of Officers and Representatives a minimum of one time in January and one time in June.

The advisor shall work with the organization to coordinate activities to ensure that they are conducted in compliance with all municipal, state and federal laws, the Texas A&M University-Kingsville Student Code of Conduct (http://osa.tamuk.edu/dean/studenthandbook) and all University policies and procedures.

Selection Process:

The Dean of the Honors College shall appoint the Advisor to the HCSC.  The Advisor must be a full-time staff or faculty member of Texas A&M University-Kingsville, eligible to be a member of the HCSC as stated in Article III.

Removal of Advisor:

The Advisor may be removed for deliberate violations of the Constitution or for failing to maintain acceptable Advisor-Executive Board-Membership.  For a formal request to be made to the Dean of the Honors College to change or remove the HCSC Advisor, a quorum of 50% +1 of Active Members must be present at the meeting, and approval by two-thirds of the voting members at the meeting is needed.  However, the Dean of the Honors College makes the final decision on the Advisor.

The Advisor may request to be removed.  This request must be filed with and approved by the Dean.

 

ARTICLE VIII:  COMMITTEES

Executive Board, HCSC:

The Executive Board may appoint standing committees or special/ad hoc committees for the purpose of fulfilling the objectives of the Association.  Suggestions for such committees will be accepted from the Membership.  The HCSC Executive Board also serves upon request from the Dean in an advisory capacity to the Honors College.

Each committee shall operate within the scope established for it by the Executive Board.  Committee work product, deadlines and reporting requirements will be set by the Executive Board.

The Chair of the Committee will be selected Executive Board.

Standing Committees:

Elections Committee

Special/Ad Hoc Committees:

The HCSC Executive Committee or the Dean of the Honors College can request a special/ad hoc committee before formed to cover a specific topic.  These committees are limited in time length and the committee charge will be given by the Dean of the College or the President of the Executive Board.

 

ARTICLE IX:  PUBLICATIONS

Facebook Rules:

The Honors College Facebook page adheres to the user rules of the University’s Facebook:  The Texas A&M University-Kingsville Facebook page administrators ask that users read and incorporate the following guidelines:

  • Original postings should be about Texas A&M University-Kingsville.
  • Comments should stay on topic.
  • Postings and comments should not be abusive or contain profanity, private personal information, for-profit solicitations, religious or political endorsements, or sexual content.
  • Postings and comments that don't follow these guidelines will be removed by page administrators.

This page, and the links to Texas A&M University-Kingsville, is presented by Texas A&M University-Kingsville. Facebook is owned by a third party unaffiliated with the university. Texas A&M University-Kingsville is not responsible for the privacy or security policies at this site or other third party sites that may be linked to by this page or other Facebook.com pages. We urge you to review the privacy and other polices of each website that you visit. Texas A&M University-Kingsville does not endorse and is not responsible for any ads that Facebook.com may place on this page or for the other content, products, advice, opinions, recommendations or other material of third party sites, other pages on Twitter, or fans of this page.

Let's keep the official Facebook page of Texas A&M University-Kingsville a welcoming place for conversation and information on all things Javelina.

 

ARTICLE X: RESPONSIBILITIES

The Honors College Student Council and its Executive Board ultimately report to the Dean of the Honors College.  The Executive Board and the Advisor will keep the Dean apprised of activities and projects.  The Dean reserves the right to veto or change the scope of any HCSC project/activity that is not in compliance with the mission of the Honors College.

This organization will adhere to all municipal, state and federal laws, the Texas A&M University-Kingsville Student Code of Conduct (http://www.tamuk.edu/dean/dean_files/studenthandbook.pdf) and all University policies and procedures.


ARTICLE XI:  AMENDMENTS

Process:

Members wishing to amend the Constitution will bring the proposed changes to a general assembly meeting.  The proposal will be discussed at that meeting and voted on within one month’s time.  Quorum and majority used is listed in Article IV.

Review:

The constitution and by-laws of this organization must be reviewed and resubmitted to the Office of Student Activities every three (3) years.

Any revision to the constitution and/or by-laws must be approved by and filed with the Department of Student Activities.

 

Approved by Dean Guerrero, November 9, 2011

Approved by Honors College Students on November 16, 2011

 

This page was last updated on: December 19, 2013