Leaving Texas A&M University-Kingsville
Some things to think about:
Are you going to be employed by another state agency? If you do not have a break in service your sick and vacation leave will be transferred to your new place of employment. If you are not transferring to a state agency your vacation and federal compensatory time can be paid to you.
Will you have outstanding leave requests? You will need to submit any pending leave for the month in which you are terminating to the Leave Traq System. You will need to bring with you all time cards including a time card for the month in which you are terminating so a correct balance of your remaining leave can be assessed.
Are you a supervisor that approves leave requests for other employees?
Please provide a list of the employees you supervise to the HR Representative completing your check out.
Starting July 1, 2007 Texa$aver and TDA participants will be able to defer unused vacation leave payments to their Texa$aver and TDA accounts upon termination. Please see information attached if you are interested this option. You should also discuss this with the HR Representative conducting your exit interview prior to your last day of employment.
Do you wish to use your vacation and compensatory hours to remain on the payroll? Please discuss this with your supervisor. If approval is granted you will need to post this time to your Leave Traq account. Your supervisor must approve it in order to be valid. You may elect a payout of unused vacation and Federal compensation in lieu of extending vacation.
Do you have state compensatory hours available?
State compensatory hours can not be paid out at the time of your departure. Please use these hours prior to your last physical working day.
Will you need COBRA after your termination? COBRA insures you the right to keep your medical as well as vision and dental benefits at full premium costs. Your insurance coverage is effective until the last day of the month in which you are terminating.
What will be your new address? It is important that we have your forwarding address and phone number, in case we have a need to request information from you. This information is also used to forward your W-2 information.
If you have direct deposit, would you like it cancelled after your last check? In order to direct deposit your last check you must have your account open. In the event you come back and work for TAMUK and we have an old account number it can cause some confusion.
Retirement Options (ORP/TRS Funds)?
If you have TRS you have two options if you are not transferring to another state agency:
- Take out your funds less taxes and penalties.
- Roll your funds over into an Individual Retirement Annuity (IRA). Taxes and penalties will not be withdrawn if you choose this option.
PLEASE note that the TRS Form enclosed with your exit packet must be signed in the presence of
If you have ORP you will need to fill out TAMUK’s Change of Status form for ORP Participants and Contact your ORP Vendor to notify them of your decision.EXIT PACKET
This page was last updated on: November 16, 2012