Appendix FCGlossary of Terms

Actual Capital Investment C This is the total budget required to occupy a new facility, including:

Building and Acquisition Costs This includes costs of construction within five feet of the building line, all items required by codes (fire extinguisher cabinets, fire alarm systems, etc.), and other items normally found in buildings regardless of type (drinking fountains, sinks, etc.) If a building is purchased, the actual capital investment is the total purchase price minus items such as associated parking lots that are not within five feet of the building. In the case of a lease or gift/donated facility, the capital investment may be reported as $1.

Fixed Equipment This includes equipment installed before building completion that is part of the construction contract (lockers, food service equipment, fixed seating, fixed medical equipment, security equipment, stage equipment, stage lighting, etc.)

Site Development This includes work within the site boundary and five feet from the edge of the building (grading and fill, fencing, electronic perimeter system, roads and parking, utilities, landscape development, athletic fields, walks, site lighting, street furniture, site graphics, on-site sewage treatment plant, unusual foundation conditions, etc.)

Site Acquisition and/or Demolition This includes purchasing the project site and/or demolition of existing structures.

Movable Equipment This includes all movable equipment and furniture items but not equipment purchased from operating funds (computers, microscopes, library books, etc.)

Fees These are costs for architectural and engineering services.

Contingency This is a percentage of the total construction cost that is included to serve as a planning contingency, bidding contingency, and construction reserve (change orders, etc.)

Administrative Costs This includes items required during the planning process (legal fees, site survey, soil testing, insurance, material testing, etc.)

Assignable Area C This is the sum of room dimensions. All rooms not specifically excluded (see Non-Assignable and Unassignable Areas in this Glossary) are assignable and must be measured and coded according to academic discipline or administrative assignment (CIP), Room Type, and Room Usage.

Assignable E&G C Educational and general space by room type as reported on an institution's facilities inventory.

Assignable Square Feet (ASF) C Amount of space that can be used for programs within interior walls of a room. Major room use categories are: classrooms, laboratories, offices, study areas, special use space, general use areas, support rooms, health care, residential, and unclassified space.

Branch or Specialized Campus C This is a facility or group of facilities located at a site remote from the main campus and serving a specialized function (e.g., a marine biology adjunct of a main campus, located at a distant gulf coast location). When such a campus has its own enrollment separate from the main campus, it must have its own facilities inventory and FICE code and be designated as a Main Campus.

Building C THECB defines a building as a roofed structure with at least two walls for permanent or temporary shelter for persons, animals, plants, equipment, or supplies. It is attached to a foundation, roofed, serviced by a utility (exclusive of lighting, and is a source of maintenance and repair activities. Refer to Section II for further clarification.

Dormitories C These are single or family residences. Only building data is required to be reported to the THECB and reporting residential rooms data is optional. The THECB database automatically estimates the interior assignable space at 60 percent for dormitories. Dining halls, lounges, offices, and TV rooms in dormitories are considered residential. However, non-residential space in mixed-use Academic/Residence buildings shall be reported.

Educational and General (E&G NASF) Space C This is net assignable space used to carry out institutional missions of instruction, research, and many types of public service.

Facilities C In the context of the facilities inventory, “facilities” is synonymous with “buildings” or “rooms” in a building but does not include outdoor areas.

Facilities Inventory C A uniform coding structure to identify physical facilities’ building and room records. It includes data fields for space type, condition, size, how it is used, and by program department codes.

File Transfer Protocol (FTP) C This allows institutions to transfer facilities data from their mainframes or PCS to an FTP server at the THECB. See Section IV of this manual.

Gross Area C This is the sum of the floor areas of a building included within the exterior walls for all stories or areas that house floor surfaces, including attics, basements, sub-basements, penthouses, mechanical rooms, etc. These are areas with six-foot-six clear headroom or areas with lower ceilings that are usable for storage or other purposes.

Gross Area does not include cornices, pilasters, buttresses, etc. Do not include open, unroofed courts even if surrounded by the building. The air space or open space above auditoriums and other similar rooms that extends through two or more floor levels is not included in the gross square footage.

Gross Square Feet (GSF) C Sum of all square feet of floor areas within the outside faces of a building's exterior walls.

Lounge, Public Waiting, and Lobby Room Types C Lounges and Public Waiting areas are Assignable Areas, and a lobby is Non-Assignable.

Lounge This is a room for rest and relaxation. It typically has upholstered furniture, draperies, and carpeting and may

include vending machines. See Appendix C Room Type Codes, Lounge (650).

Public Waiting This is for the public to await admission, treatment, information, or patient visits in a Health Care Facility. Included are waiting and reception areas, visiting areas, and viewing areas. See Appendix C Room Type Codes, Public Waiting (880).

Lobby This is circulation area, like stairs or hallways. However, a lobby may function as a Lounge (650) or as an Exhibition Room (620). In these cases, the proper Room Type Code should be chosen and the room inventoried. The judgment here is based on primary function or predominant use.

Non-Assignable Areas C The reporting of this room space is optional for the institution. See Appendix C Room Type and Appendix D Room Usage for coding instructions.

Circulation Areas This is space that provides physical access to assignable rooms. Included are corridors, lobbies, public stairways, elevators, escalators, loading platforms (unless provided with a secure enclosure), tunnels, bridges, fire towers, etc. Walls do not always bound circulation areas. Libraries often have large open areas containing functional sub areas, such as circulation desks, open stack reading rooms, and study areas but have no walls separating these areas. In these cases, a reasonable allocation of space for general access corridors is deducted from the total Assignable Area. These circulation areas are apparent when the sub areas are assigned room numbers and inventoried separately.

Exceptions are halls in office suites and similar settings that are used to circulate from room to room and are not general access space. This space is part of the Assignable Area.

Building Service Areas This includes rooms used for building protection, care, and maintenance, such as custodial closets, trash rooms, guardrooms, custodial locker rooms, and custodial storage/supply rooms. Central physical plant shop areas, warehouses, vehicle storage areas, and equipment storage areas are Assignable Areas.

Mothballed/Permanently Incapable of Use Areas This is space that once was assignable but is no longer in use.

Mechanical Areas This includes areas that house mechanical equipment such as air conditioning and utility services. Examples are mechanical areas in central utility plants, boiler rooms, air handlers, mechanical service shafts, air ducts, service chutes, telephone closets, switchgear rooms, fuel rooms, etc.

Public Toilets These are accessible to the public. Rest rooms within office suites and other non-public areas are service rooms: Class Laboratory Service (215), Office Service (315), Shop Service (725), etc.

Shell Space This is unfinished space designed to convert into usable space at a later date.

Structural Areas This area cannot be occupied or used because of certain structural features. Examples are exterior walls, firewalls, attics, basements, stairwells, and rooms with less than six-foot-six clear headroom that cannot be used for storage or other purposes.

Unfinished Area This is potentially assignable area in new buildings or additions to existing buildings that are not completely finished at the time of inventory.

Perimeter C Only the perimeter of the ground floor is reported to the THECB. It is measured where the walls meet the ground and does not include porches, sidewalks, and cosmetic structures.

Room Information Codes C The Classification of Instruction Program, Room Type, and Room Use codes are used to profile rooms in the THECB facilities inventory.

Classification of Instructional Program (CIP) Codes These identify academic discipline, instructional program, or department. CIP Codes are listed in Appendix B and are divided into four groups: Academic, Technical and Occupational, Administrative and Support, and Medical College. Academic refers to four-year and longer degree programs. Technical and Occupational includes two-year, non-transferable programs. Administrative and Support includes basically non-academic functions (administration, financial aid, etc.) Medical College includes the health science disciplines in medical schools.

CIP data can be prorated to reflect usage by more than one discipline or department.

Room Type Code Each room has one “best” room type based upon its design and use. Room Type Codes, descriptions, definitions, and examples are listed in Appendix C.

If an exact Room Type cannot be determined, use the most accurate code available. Room Type coding cannot be prorated.

Note that rooms designed as laboratories with “built-in” laboratory equipment such as laboratory benches, specialized scientific equipment, or special utilities (gas, water, steam, etc.) are always coded as Laboratory Facilities (200 series).

Room Usage Code This indicates the room’s actual use (General Academic Instruction, Social and Cultural Development, etc.) Usage Codes, descriptions, definitions, and examples are listed in Appendix D. As with other room coding, use the code that closest describes the usage of the particular room. Usage can be prorated.

Example: A room is designed as a science lab, and it is assigned to the chemistry department. Its Room Type is therefore one of the 200 codes, and its CIP is 400501. Inquiry with the chemistry department determines that the laboratory is regularly scheduled for classes, making the specific Room Type Class Laboratory (210) and the Room Usage General Academic Instruction (11).

Room Measurements C Room dimensions should be physically measured and not taken from plans or blueprints. The dimensions of each room, including alcoves, are used to calculate the square footage. All measurements are reported to the nearest 10th of a foot. Columns, chases, and other projections are to be ignored.

Converting inches to 10ths of a foot: