Texas A&M University-Kingsville

Surplus and Salvage Property

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Auctions

Property Deletions

Property Transfers

Surplus and Salvage Property

Frequently Asked Questions

Auctions


Property belonging to Texas A&M-Kingsville including scrap material but excluding agricultural or research products, may not be sold to private companies, individuals, or foundations except by sealed-bid or public auctions. Texas A&M-Kingsville surplus property is not sold until attempts have been made to place the property back into use elsewhere within the university or another agent or political subdivision of the state.

Public auctions are the most common type of surplus sale at Texas A&M-Kingsville and are held on Saturdays, one or two times each year. sealed-bids may be conducted when the item to be sold is highly specialized, is needed in service for as long as possible, or cannot be easily moved to the storage facility.

We usually have about one auction per year and the campus community will be notified at the time. it is best for you to send your deletion forms all through the year whenever you have any items to be moved. Don't wait until you can send several items at once. Whenever we start planning an auction, we need to notify the auctioneer and advertise the sale. Therefore, there may be some delay in getting items sent to the storage facility once the time is near at hand. Usually, we will send out an e-mail about two weeks before the auction to let everyone know it's coming up. With preparation before and a few days pick up after wards, it could be three to four weeks before any items can be moved for departments

Transfer Forms


If you have an item you are giving to or receiving from another department (both inventoried and non-inventoried), you will need to complete an Equipment Transfer Form and send it to Central Receiving. (If the item has a TAMUK barcode tag, you will need to send a copy to the Property Manager for removal from your inventory.) Either department may initiate the form, but both departments must sign it. Please be sure to include the name of the person initiating the transfer, their phone number and fax number, and the location of the item (both where it is and where it’s going).

Central Receiving will then do a work order for the service crew to move the item to its new home. Please do not ask the service crew to remove your items without a work order.

All questions for inventoried items should be directed to Rhonda Mejia at x2713. The contact for Central Receiving is Jackie Holliday at x2626.

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Deletion Forms


If you have an item you no longer need (inventoried or non-inventoried), you should complete an Equipment Deletion Form and send it to Central Receiving. (If the item has a TAMUK barcode tag, you will need to send a copy to the Property Manager for removal from your inventory.) Please be sure to include the tag number for each inventoried item and the location of the items.

Central Receiving  will then do a work order for the service crew to pick up the item for future disposal. Please do not ask the service crew to remove your surplus items without a work order.

Any questions about inventoried property to be deleted may be directed to the Property Manager at x2713. The contact for Central Receiving is Jackie Holliday at x2626.

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Surplus and Salvage Property


Definitions According to State Comptroller

Surplus: Any personal property which is in excess of the needs of any state agency and which is not required for its foreseeable need. Surplus property may be new or used but must ave additional useful life.

Salvage: Any personal property that through use, time or accident is so depleted, worn out, damaged, consumed, or outdated that it is obsolete and/or can no longer serve the purpose for which it was originally intended

Procedures for TAMUK:

Once you have done your deletion form, Central Receiving will see that the items are removed from your department. There's no need for you to spend your valuable time sending out e-mails or calling in work orders.

We will also be offering instructional material and equipment to other state agencies through the state web site at http://www.thecb.state.tx.us/

We need to keep in mind that as a state agency we have an obligation concerning the property or equipment that we have in our department. Therefore, these items should be utilized not just sitting around collecting dust. If you have items that are no longer useful to your department, they should be passed on to someone else or sold.

Frequently Asked Questions


Do I have to cannibalized an inventoried item that does not work before sending it to Surplus?

No. Broken inventoried items can still be taken to Surplus. You only fill out the Deletion Notice to remove it from your inventory.

Before I send out a computer to Surplus, do I need to contact CIS?

No. CIS will go out to surplus building and remove all the memory on all the computers before they get sent out. You will need to complete a Property Deletion Form to properly remove it from your inventory.

Do I contact the service crew to move any items to Surplus or other departments?

No. When your department completes a Property Transfer Form or Property Deletion Form and submits it to Property Management, we will complete a work order for the service crew to remove the items form your department.

Do I contact the work crew if I need items moved within my department?

Yes. You will not need to complete a Property Transfer form for this; therefore you will need to contact the service crew for any changes within a department. However, if the equipment has a tag on it, you will need to call Property Management Office to update the location of the item.

What if I'm just transferring non-inventoried items to Surplus; do I still need to complete a Property Deletion Form?

Yes. All transfers out of your department and into Surplus required a Property Deletion Form. Property Management will not complete a work order for the service crew if the Property Transfer Form is not completed. The service crew will not move any items without a work order requested by Property Management.

Can equipment be bought back from the Surplus Department?

Yes. If at any point any equipment that is at Surplus needs to be brought back into service a Property Transfer Form will need to be completed

Are computers sold at the auctions?

No. The state requires all our computers and computer equipment to be sent to the Texas Correctional Industries (TCI).

This page was last updated on: March 17, 2014