Texas A&M University-Kingsville

Reimbursement

Employee Reimbursement (L document)

  • Name of individual reimbursing
  • Address
  • Social security number
  • Original detailed receipt showing proof of payment:
    • For expenses paid by cash or debit card, provide the original receipt only
    • For expenses paid by check, provide a copy of the canceled check or copy of the bank statement
    • For expenses paid by the credit card, provide a copy of the credit card with only the last four digits visible or a copy of the credit card statement

Note: The key point is that the documentation establishes that the funds changed hands.

Student Reimbursement (L document)

  • Name of individual reimbursing; Address; Social security number;
  • Original detailed receipt showing proof of payment;
    • For expenses paid by cash or debit card, provide the original receipt only
    • For expenses paid by check, provide a copy of the canceled check or copy of the bank statement
    • For expenses paid by the credit card, provide a copy of the credit card with only the last four digits visible or a copy of the credit card statement

Note: The key point is that the documentation establishes that the funds changed hands.

This page was last updated on: September 18, 2013