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Reimbursement

Employee Reimbursement (L document)

• Name of individual reimbursing
• Address
• Social security number
• Original detailed receipt showing proof of payment:
  • For expenses paid by cash or debit card, provide the original receipt only
  • For expenses paid by check, provide a copy of the canceled check or copy of the bank statement
  • For expenses paid by the credit card, provide a copy of the credit card with only the last four digits visible or a copy of the credit card statement

Note: The key point is that the documentation establishes that the funds changed hands.

Student Reimbursement (Hard copy requisition)

• Name of individual reimbursing; Address; Social security number;
• Original detailed receipt showing proof of payment;
  • For expenses paid by cash or debit card, provide the original receipt only
  • For expenses paid by check, provide a copy of the canceled check or copy of the bank statement
  • For expenses paid by the credit card, provide a copy of the credit card with only the last four digits visible or a copy of the credit card statement

Note: The key point is that the documentation establishes that the funds changed hands.