Texas A&M University-Kingsville

Registrations

The supporting paperwork includes the invoice, copy of the "L" cover sheet, certification and contracts.The State Comptroller's Purchase Voucher Guide requires the following information to be submitted regarding Special Payments:

  • Registrations:
    • Invoice or Registration form
    • Name or organization - No acronyms (spell it out)
    • Vendor identification number
    • Remit address
    • Name and title of employee attending
    • Agenda
    • Description of conference, workshop
    • Date of event - deadline for payment, discounts, ect.
    • New vendor - provide a substitute W-9
    • State funds may be used for advance payments - but only 6 weeks before the payment deadline. It is better to send these over too early than too late.

This page was last updated on: September 18, 2013