Texas A&M University-Kingsville


The supporting paperwork includes the invoice, copy of the "L" cover sheet, certifications and contracts. The State Comptroller's Purchase Voucher Guide requires the following information be submitted regarding Special Payments:

  • Name of the individual providing the service (event/contest)
  • Remit to address of individual providing service
  • Social Security Number
  • New vendor - provide a substitute W-9 (if the individual is an employee this is not required)
  • Indicate whether the individual is an employee of TAMUK or an employee of another system part
  • Certification is required even if services are being donated and our only expense is for travel, lodging or food
  • Types of certifications:
    • Contracted service - athletic official, contest judge
    • Event/Contest participant
    • List of Participants - names for which meals were purchased

Certification Forms

  • Certification - Contract Service Form (PDF)
  • Certification - Event Participation Form (PDF)
  • Prepayment Certification (PDF)

This page was last updated on: September 18, 2013