Auto Rental/Airfare
The supporting paperwork includes the invoices, copy of the "L" cover sheet, certifications and contracts. The State Comptroller's Purchase Vouchers Guide requires the following information be submitted regarding Special Payments
- Invoice (not rental agreement)
- Name of organization - No Acronyms (spell it out)
- Vendor identification number
- Remit to address
- Name and title of employee attending
- Reason for the trip - must show benefit to the University
- Copy of Itinerary (airfare only)
- If for a conference, indicate name - no acronyms
- Destination of the trip
- State rate for auto rental and airfare is required - must include justification if price exceeds allowed rate
- New vendor - provide W-9
- Bank of America-airfare-list of names and itinerary
- Direct payment must be for employees or prospective employees only.
This page was last updated on: January 06, 2012